Everhour adds expense records and reporting around Asana work so teams can review time, costs, and approvals.
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Teams that run projects in Asana need time records that stand up to payroll, billing, budget, or reimbursement review. The practical goal is a clean trail: who worked, which task carried the work, when the time was logged, whether it was billable, and which project the cost belongs to.
A useful record also separates approved time from draft time. Managers need to see missing entries, unusual totals, changed entries, and expense support before numbers move into invoices, reports, or accounting files. Compliance here means operational discipline, complete fields, consistent approvals, and exportable evidence.
A defensible time entry needs duration, work date, person, task, project, billable status, approval status, and a short description when the task title alone is not enough. Optional categories help when a team needs to separate support, implementation, revisions, administration, or client-requested changes without creating duplicate Asana projects.
Expenses need the same discipline. A receipt, category, quantity, amount, project, member, date range, and billable status let accounting check reimbursement and client billing without relying on chat messages. Unit-based categories are useful for repeatable costs, such as mileage or printed copies, because the quantity and unit price explain the total.
The most common compliance mistake is treating a task completion date as proof of time worked. Task status helps project review, but it does not show the exact work date, entry method, approval result, or billable treatment. A manager reviewing time needs the entry itself, the project context, and any correction history that explains later changes.
A second mistake is mixing reimbursable expenses into time notes. Time and expenses answer different questions. Time shows labor effort against a task or project. Expenses show outside costs with receipt support and billing treatment. Keeping those records separate gives finance a clearer path to reimbursement, profitability review, and invoice backup.
A one-off check is enough when you need to review a single project, one week of entries, or a small batch of expense receipts before sending a report. The work stays manageable if the same person owns the review and no recurring approval cycle, budget alert, or billing handoff is involved.
A managed workflow is better when Asana tasks feed recurring client invoices, team timesheets, reimbursable expenses, or budget reports. Everhour can keep receipts, unit-based expense categories, invoice-ready billable expenses, and expense reports tied to projects, clients, members, categories, date ranges, and billable status.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A reviewable record identifies the person, project, task, work date, duration, billable status, approval status, and work description when needed. Categories add structure for repeated work types. The record should make the entry understandable without asking the employee to reconstruct the week from memory.
Teams should record expenses separately from time, then attach the receipt or supporting file. Each expense needs a project, date, category, amount, billable status, and enough description for accounting or client review. Unit-based categories work well when the same type of cost appears repeatedly.
Approving totals without checking task-level context creates weak records. A weekly total can look complete while hiding missing task assignments, wrong billable status, or work posted to the wrong project. Managers should review entries at the level where billing, payroll, or budget reporting will use the data.
Billable and non-billable work should stay distinct in the record, even when both belong to the same Asana project. The split affects invoice totals, budget review, and profitability reporting. A task, category, or billable status should show why time is charged to the client or kept internal.
Managers should review time and expenses before payroll, invoicing, reimbursement, or client reporting uses the records. Weekly review works for active teams because missing entries and receipt questions are easier to fix while the work is fresh. Longer delays increase corrections and reduce confidence in the trail.
Everhour Expenses tracks project costs with receipt images or PDFs, unit-based categories, billable status, and reports by project, client, member, category, and date range. Teams can review reimbursement, budget impact, and profitability without burying expense details inside task comments.
Everhour adds embedded time tracking controls inside Asana tasks and projects, then syncs project names, task titles, custom fields, and tags for reporting. Managers can build reports from tracked time and export them for spreadsheet review or client-facing backup.
Track expenses, receipts, and billable status next to Asana project work. Everhour gives teams cleaner reimbursement review, invoice backup, and project profitability reporting.
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