Everhour turns tracked Asana task time into billable records and invoices for UK client work.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for turning Asana project work into billable-hour records for UK client billing. Start with the work structure your team already uses: project, task, assignee, date, and status. Add the billing structure around it: client, billing method, rate source, billable status, and approval step. The finished record should tell a reviewer which work is chargeable, who did it, and whether it is ready to invoice.
The working pattern is task-first. Tasks stay in Asana as the operational record, while Everhour carries rates, billable flags, budgets, alerts, and reports. That split matters because client billing needs more than a timer total. A usable record connects each entry to the project context, the person who performed the work, and the commercial rule that decides whether the client pays for it.
An invoice-ready time record needs the project, task, worker, logged date, duration, billable status, approval status, and a useful description. Add the rate rule separately: project rate, member rate, fixed fee, or custom task rate. For a line such as `Client onboarding > Data import review`, the note should identify the client-facing work rather than repeat the task title.
Keep non-billable exceptions visible instead of deleting them. A billable project can include internal setup, rework outside the client agreement, or admin review that should stay available for reporting while staying out of the invoice. Mark the specific task or member-rate exception before billing review. That prevents a clean invoice total from hiding the work that affected project margin.
For UK client work, keep the time approval step separate from the accounting decision. The billable-hour record should settle the service narrative, date, person, duration, rate source, and billable status first. Let the invoicing or accounting step apply client defaults, tax treatment, discounts, due dates, and payment terms after the approved hours are fixed.
The common mistake is mixing estimate, actual time, and client charge in one note. Estimates explain the plan; actual time documents the work performed; the client charge follows the agreed rate and billable status. Keep those fields separate so a UK client can review the billed work without asking whether a number came from a forecast, a timer, or a billing adjustment.
A free one-off tool is enough when you need to prepare one invoice, review one week, or reconcile a small batch of approved entries. It becomes thin when the same client returns every month, multiple people log against the same Asana project, or managers need an approval trail before billing. Re-keying task time into a spreadsheet also creates duplicate work at the exact point where accuracy matters.
Everhour handles the managed version: tracked Asana time and billable expenses can become invoices, non-billable tasks stay excluded, and client defaults can carry taxes, discounts, terms, and due dates. Export invoices to QuickBooks Online, Xero, or FreshBooks, then keep status, number, issue date, and amount visible beside the time record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use a consistent entry for every chargeable work block: project, task, person, logged date, duration, billable status, approval status, and description. The task gives the work context; the billable flag and rate rule decide whether the entry becomes client revenue. A short note should explain the service performed, especially when the task title is broad.
Approved hours need enough detail for a client reviewer to match the charge to work performed. Keep the service description, task, date, worker, duration, rate source, and billable status clear. Taxes, discounts, payment terms, and due dates belong in the invoice or accounting step after the time record is approved.
Yes. Non-billable work should remain in the project record because it explains margin, staffing, and delivery cost. Excluding it from the invoice is different from deleting it from operational history. Mark the task or person as non-billable according to the client agreement, then preserve the entry for reporting.
Choose the rate rule that matches the commercial agreement before billing review starts. A project rate works for one blended hourly price, member rates work when roles have different prices, and custom task rates work when a task category has its own price. Keep rate changes dated so older work keeps the rate used at the time.
Mixing estimates, actual time, and invoice adjustments in the same field weakens the review. Estimates support planning; actual time records work performed; invoice adjustments belong in the billing step. Separate fields let the reviewer see whether the final charge came from logged time, a rate rule, or a commercial adjustment.
Everhour Billing & Invoicing lets you select uninvoiced Asana time and billable expenses, preview the breakdown, and generate an invoice from rates and billable status. Non-billable tasks stay out of the amount due, and exported invoices can move to QuickBooks Online, Xero, or FreshBooks.
Everhour Project Budgeting tracks hourly-rate, fixed-fee, or non-billable Asana project budgets as time is logged. Admins can set email alert thresholds at any percentage and review project summaries for total time, budget remaining, and billable versus non-billable hours before billing review.
Use Everhour to turn approved Asana hours and billable expenses into client invoices, exclude non-billable tasks, and sync invoice status back from QuickBooks Online, Xero, or FreshBooks for a connected billing record.
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