Everhour connects Asana work to time, rates, budgets, expenses, and reports so project margin stays visible.
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Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
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Use this page when you need to see whether an Asana project is making money, drifting toward overrun, or hiding non-billable work inside delivery tasks. The practical outcome is a profit view that connects assigned work, logged time, labor cost, billable value, expenses, and the remaining budget.
A useful profitability check does not start with a final invoice. It starts while the project is active, when a manager can still adjust scope, staffing, or billing treatment. Tasks stay organized in Asana, while the financial layer needs enough detail to show where margin changes by person, task, project phase, or client agreement.
A project profitability workflow needs five core inputs: tracked time, billable status, cost rates, billable rates, and project expenses. Time entries should connect to the right Asana task or project, then carry enough context to separate client work from internal work. Rates turn hours into labor cost and revenue, while expenses add non-labor costs.
A clean example is a design task with 4 hours logged, billable status set correctly, a member cost rate for internal margin, and a client billable rate for revenue. If a reimbursable software or travel cost belongs to the project, record it as an expense with the category, description, amount, and receipt. That keeps profit from looking stronger than it is.
Profitability breaks when teams track hours but skip the money rules around those hours. A task marked billable when the client contract excludes it inflates revenue. A missing cost rate hides delivery cost. A project expense left outside the budget makes the remaining budget look cleaner than the actual project economics.
Budget review should compare planned work with actual time and cost before the project ends. Rate changes also need date awareness, because old work should not be recalculated with a new rate unless the commercial terms say so. Treat non-billable project work as visible margin pressure, not as clutter to remove from reports.
A free one-off view is enough when you need a quick read on one project, one date range, or one client discussion. It works best after the team has already logged time consistently and recorded the main expenses. Use it to confirm whether the project is under budget, over budget, or missing required inputs.
A managed workflow becomes necessary when Asana projects feed recurring client work, approved timesheets, budget alerts, expense reimbursement, or invoice review. Everhour adds embedded tracking, configurable budget alerts, expense records with receipts, and exportable reports, so profitability moves from a manual check to a repeatable operating process.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Accurate profitability needs tracked time, cost rates, billable rates, billable status, project budget, and expenses. Asana tasks provide the work structure. The financial view needs each time entry and expense tied to the right project so reports can show cost, revenue, remaining budget, and margin without manual reconstruction.
Project expenses should be recorded with a category, description, amount, date, and receipt when the cost needs reimbursement, client review, or margin reporting. Labor-only profitability misses software, travel, subcontractor, and other project costs. Include expenses in the budget when they affect the delivery limit, and keep them separate when the client treats them outside the project fee.
The common mistake is mixing billable and non-billable work without a clear rule. Internal meetings, rework, sales support, and client-approved delivery tasks need different treatment. If everything uses the same billable status, the report either overstates revenue or charges the client for work that should stay internal.
Review profitability during the project, not only after invoicing. Weekly review works for active client projects because it catches rising labor cost, missing expenses, and budget pressure while managers can still adjust scope or staffing. Longer review cycles work only when project spend is predictable and the delivery pace is slow.
Project-level detail works for a quick margin check. Task-level detail works better when you need to explain why margin changed, which phase consumed the budget, or which work should stay non-billable. Use the lowest level of detail that supports the decision you need to make.
Everhour Expenses tracks project costs with receipt images or PDFs, unit-based categories, budget inclusion controls, invoice integration, and expense reports. Teams can review expenses by project, client, member, category, date range, and billable status before reimbursement, invoicing, or profitability review.
Everhour syncs Asana project and task context, then reports tracked time with billable time, non-billable time, labor cost, revenue, invoice status, budget metrics, and profit columns. Reports can be filtered, grouped, and exported to Excel/XLSX, CSV, or PDF for client or finance review.
Track time, rates, budgets, and expenses from the Asana work your team already manages. Everhour keeps profitability visible before billing turns margin problems into surprises.
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