Asana projects hold the work, and Everhour connects tracked time, expenses, and billing records for invoice-ready review.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Asana invoicing is for teams that manage client work in Asana and need a billing record tied to real tasks, not reconstructed notes. The practical job is simple: collect approved time, identify billable and non-billable work, add project expenses, apply rates and terms, then produce a client-facing invoice that matches the project record.
This workflow fits agency retainers, consulting projects, implementation work, development sprints, and any client engagement where tasks, owners, and status already live in Asana. The invoice should show enough detail for the client to recognize the work while keeping internal review data, such as cost, margin, or non-billable effort, in reports rather than on the client document.
Invoice accuracy depends on the fields captured while the work happens. Each time entry needs the task or project, date, person, duration, description, and billable status. Rates turn approved time into billable amounts, while non-billable entries stay available for margin review without being charged to the client.
Expenses need the same discipline. A reimbursable item should carry the project, category, amount, receipt, and billable status before the invoice is prepared. A sample invoice line can read: "Website QA, March 5, 2026, 3.5 hours, $125 hourly rate." A separate expense line can show a client-approved software test charge with the receipt kept in the project cost record.
The most common invoicing mistake is waiting until month end to decide what belongs on the bill. Late cleanup creates duplicate work because the same task may contain client-facing time, internal review, and reimbursable expenses. Split those records before billing review so the invoice includes only approved billable items.
Line-item grouping also matters. Some clients want totals by project phase, others want detail by task, person, or date. Pick the grouping that matches the client agreement, then keep it consistent across invoices. Changing the structure every billing cycle makes the invoice harder to reconcile against approvals, purchase orders, or retained budget.
A one-off invoice works when the project is small, the client accepts a simple breakdown, and the billing period has few entries. In that case, you need clean task descriptions, final approved time, any billable expenses, tax or discount terms from the client agreement, and a clear due date.
A managed workflow becomes necessary when multiple people log time, expenses need receipts, budgets affect approvals, or invoices feed accounting. Everhour can sit on top of Asana projects with embedded tracking, billable expenses, invoice generation, and reports, so approved records move from task work to billing review without rebuilding the invoice by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start by reviewing the project period, approved task time, billable status, rates, expenses, and client terms. Keep internal notes, non-billable work, and margin details in reports. The invoice should contain the client-facing work record, the agreed pricing basis, any approved expenses, and the payment terms needed for collection.
Each billable expense should include the project, category, description, amount, date, and supporting receipt when the client or accounting process requires one. Unit-based categories are useful for repeat charges such as mileage, copies, or materials because the quantity and unit price explain the total without extra back-and-forth.
Group invoice lines by the structure the client expects to approve. Project, task, person, date, and expense category are common review views. A client buying a monthly retainer usually needs a summarized view, while a client approving time-and-materials work often needs task or date-level detail.
Mixing billable client work with internal coordination in the same billing record causes avoidable disputes. Keep non-billable meetings, sales follow-up, admin cleanup, and rework separate from client-approved delivery. The full project report can still show those hours for profitability review, but the invoice should charge only approved billable work.
Approved reimbursable expenses belong on the invoice when the client agreement allows pass-through billing. Keep them separate from labor lines so the client can review hours and costs independently. Attachments or receipt records should stay available for accounting, client verification, and reimbursement review.
Everhour Expenses records project costs with receipt images or PDFs, unit-based categories, billable status, and budget inclusion controls. Teams can keep reimbursable expenses tied to the same Asana project context as tracked time, then include approved billable expenses in invoices and expense reports.
Everhour Billing & Invoicing uses tracked billable time, project or member rates, and billable expenses to generate invoices while excluding non-billable work. Invoice lines can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks.
Track approved hours and reimbursable expenses against Asana projects, then use Everhour to connect receipts, billable records, invoices, and expense reports for cleaner client billing.
14-day free trial · No credit card · Cancel anytime
