Everhour adds reporting, billing, and budget control to Asana project work for professional services teams managing client time.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Professional services work usually starts as tasks, assignees, due dates, and status updates in Asana. Time tracking turns that work plan into a financial record: who worked, which task they worked on, which client or project it belongs to, and whether the time should be billed. The useful output is a clean trail from task activity to approved time.
For a consulting, agency, implementation, or support team, the record must survive more than a weekly check-in. A project manager needs totals by project and person. Finance needs billable and non-billable separation. The client needs invoice detail that matches the scope. A partner or owner needs cost, revenue, and profit visibility before the project drifts.
A professional services time entry needs a task, project, person, date, duration, and description. For billing, it also needs billable status and the correct rate context. A useful entry reads like client evidence: `March 5, 2026, Acme onboarding, data migration review, 2.25 hours, billable`. Vague labels such as `admin` or `client work` create billing disputes.
Rates need the same discipline. A team can price work by project rate, member rate, or task rate, depending on the contract. Fixed-fee work still needs time tracking because hours show margin pressure before the fee is gone. Non-billable tasks, internal meetings, sales work, and rework should stay visible in reports without flowing into client invoice totals.
Professional services teams lose accuracy when every Asana task receives the same billing treatment. Client delivery, project management, internal review, training, sales support, and warranty work serve different financial purposes. The task list can look organized while the time record still hides margin loss if non-billable work is mixed into billable totals.
A practical setup uses clear categories before the week starts. Delivery tasks receive billable rates when the contract allows billing. Internal coordination stays non-billable unless the statement of work says otherwise. Budget checks should compare estimated work against actual time and cost, then show remaining hours or money before the client relationship turns into a correction exercise.
A one-off check is enough for a small project review, a single weekly summary, or a quick client update. You need a managed workflow when time records feed invoices, payroll review, retainer budgets, profitability reporting, or utilization planning. At that point, late edits, missing entries, and unclear billable status create real accounting work.
Everhour fits that managed workflow by adding embedded tracking controls inside Asana and syncing project names, task titles, custom fields, and tags for reporting. Teams can track billable and non-billable work, set fixed-fee or hourly budgets, receive configurable email budget alerts, and export detailed reports when finance or leadership needs a defensible record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each time entry should connect the person, date, duration, task, project, client context, billable status, and short work description. Professional services teams also need rate context because the same hour can affect billing, cost, revenue, and margin differently depending on the contract.
Billable work belongs on tasks tied to chargeable client delivery. Non-billable work should remain trackable for margin and staffing analysis, but it should not enter invoice totals. Common non-billable categories include internal meetings, sales support, training, warranty work, and project cleanup outside the contract.
A useful project health report groups time by project, task, person, and billable status, then adds cost, billable amount, and remaining budget. That view shows whether the team is spending delivery time on contracted work, whether overhead is growing, and whether the project still fits its fee or budget.
Loose task descriptions make billing review slow and weaken client-facing detail. Entries such as `misc work` or `meeting` force managers to reconstruct the week later. A billing-ready entry names the deliverable, client activity, or decision supported by the time.
Fixed-fee projects still need time tracking because the fee stays fixed while labor cost changes. Tracked hours show whether scope, staffing, or rework is reducing margin. The invoice may not list every hour, but the project report still needs actual time against the agreed budget.
Everhour Reporting turns Asana-linked time into customizable reports with columns, grouping, filters, date ranges, and export options. A services manager can review billable time, non-billable time, labor cost, profit, invoice status, and project details without rebuilding the report from scattered entries.
Everhour Project Budgeting tracks hourly-rate, fixed-fee, or non-billable budgets as people log time against Asana work. Admins can set configurable email alert thresholds, review budget remaining, and monitor billable versus non-billable hours before the project exceeds the planned limit.
Track approved Asana project time in Everhour, then use reporting to review billable work, costs, profit, and invoice status before client handoff.
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