Everhour adds embedded timers, billable controls, and reporting to Asana projects so remote teams keep work records consistent.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Remote teams need a shared record of work performed across tasks, projects, and time zones. The practical goal is simple: log time against the Asana task where the work happened, keep the entry tied to the right project, and make the result usable for payroll review, client billing, budget checks, or workload reporting.
A usable remote time record includes the person, task, project, date, duration, and description. For client work, the record also needs a billable or non-billable status. For internal work, the entry still needs enough detail to explain capacity, handoffs, and delayed work during a weekly review.
A remote workflow works best when each team member records time daily, either with a running timer or a manual entry after the work is done. The entry should sit on the Asana task, because task-level records explain the activity better than a project-only total. Comments should describe the work performed, such as "client revisions" or "QA pass."
Managers need a weekly review rhythm that catches missing entries, unusual daily totals, and work logged to the wrong project. Remote teams also need a clear rule for non-working time. Time off, sick leave, and paid time not worked belong outside billable project hours unless the team's payroll or client policy says otherwise.
Remote teams often mix client delivery, meetings, admin work, and internal planning inside the same Asana workspace. The common mistake is treating every project hour as client-billable. A cleaner setup marks billable projects at the project level and excludes specific internal tasks when the client should not pay for them.
Rate handling also matters. A senior designer, junior developer, and project manager can work on the same client project with different billable rates. For fixed-fee work, the time record still matters because it shows whether the fee covers the real effort. For time-and-materials work, the rate and billable status directly shape the invoice.
A free one-off check works for a small team reviewing one week of remote hours. It is enough when the team needs a quick list of who worked on which Asana tasks, which entries look incomplete, and which client work should be billed or held back for review.
A managed workflow becomes necessary when remote hours feed invoices, payroll review, budgets, or recurring client retainers. Everhour gives teams embedded Asana tracking, billable and non-billable controls, approvals, locked periods, budget alerts, and exportable reports, so approved time becomes the record used for billing and management.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Remote teams should log time on the Asana task that represents the actual work, then include the date, duration, owner, project, and short work description. Task-level entries give managers enough context to review progress without asking for a separate status report. Project-only totals hide the specific activity and make billing review harder.
Timers work well for focused task work because the entry starts in the moment and captures the actual duration. Manual entries work for meetings, offline work, or corrections after the work is done. A team should allow both methods, then review manual entries more closely when they appear late or lack descriptions.
Managers should review remote time records at least weekly, before the hours feed payroll, billing, budget reporting, or capacity planning. A weekly review catches missing days, entries on the wrong task, unusually high totals, and unclear descriptions while the work is still recent enough to correct accurately.
The biggest billing problem comes from mixing billable client delivery with internal coordination under the same billable total. Remote teams need a clear rule for meetings, admin work, rework, and project management time. Each task or entry should show whether the client should be charged for that work.
Remote teams should assign rates based on the billing agreement, role, person, or task type. A project billed by member rate needs the right person-level rate before time is invoiced. A project billed by task type needs the rate attached to the correct category of work, such as design, development, or review.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost for Asana work.
Everhour embeds tracking controls inside Asana and syncs project names, task titles, custom fields, and tags into reporting. Managers can review team timesheets, approve submitted time, lock completed periods, and export reports when payroll, billing, or project review needs a defensible record.
Track approved Asana work, separate billable from non-billable time, and report hours by project, person, task, amount, and cost with Everhour.
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