Asana keeps project work organized, while Everhour connects task time, rates, and billable status for cleaner client invoicing.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for teams that manage client projects in Asana and need to turn completed task work into invoice-ready billing data. The practical outcome is a clean client invoice source: approved task hours, the right project or member rate, and a line-item structure the client can understand without reading the full project plan.
A useful invoice record starts before billing day. Each task should carry enough context to explain the work, and each time entry should connect to the right project, person, date, and billing status. That structure keeps the invoice tied to the work your team already reviewed instead of a separate spreadsheet rebuilt from memory.
The main decision is which work belongs on the client invoice. Billable work should match the client agreement, while internal review, training, rework outside the agreement, and account management often stay non-billable. The exact split comes from your contract or policy, not from the task name alone.
A defensible billing review uses the same categories every period. For example, development on an approved feature can stay billable, while a team meeting about resourcing can remain visible as non-billable project time. Keeping both types in the record protects margin analysis without inflating the client-facing amount due.
A client-ready invoice needs dates or period coverage, project or task labels, billable hours, rates, amounts, taxes or discounts when they apply, and payment terms. Line items should be grouped at the level the client expects. Some clients want one project summary; others want task, person, or date-level detail.
Rates need the same discipline as hours. A fixed-fee project, an hourly project rate, a member-based rate, and a custom task rate produce different invoice records. Non-billable task time should stay out of the billable total even when it belongs to the same Asana project.
A one-off invoice check is enough when you have one client, one short project, and a small set of task hours to review. The work becomes risky when several people track time, rates vary by person or task, or the same Asana project feeds recurring client billing.
Everhour fits the managed workflow by carrying billable and non-billable time from Asana task work into admin reports for billable time, non-billable time, billable amount, and cost. That gives the billing owner a repeatable review path before invoicing instead of a manual rebuild at month end.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the billing period, then review task time by project, person, date, and billing status. Confirm that each billable entry matches the client agreement and that non-billable work stays visible for internal reporting. The final invoice source should show the work performed, the rate applied, and the amount ready for billing.
Useful invoice detail includes the project name, task title, work date or billing period, person or role when relevant, billable hours, rate, and short work description. The right level of detail depends on the client agreement. Too little context creates questions; too much task-level noise slows review.
Non-billable time should remain in internal billing records because it explains project effort and margin. It should not increase the invoice amount unless the contract says the work is billable. Keeping non-billable time visible also helps owners spot scope creep, internal rework, and account work that erodes profit.
Disputes often come from vague task names, missing descriptions, late manual time entries, inconsistent billable status, or rate changes that were not applied from the right date. The billing owner should review these items before sending the invoice, especially when several contributors worked on the same project.
Use the detail level the client can approve quickly. A small fixed-fee project can use a project-level summary, while a time-and-materials engagement often needs task, date, or person-level lines. A consistent grouping method matters more than maximum detail because clients compare each invoice with the prior one.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost so the billing owner reviews invoice totals before client delivery.
Everhour reports can be built with columns, grouping, filters, and date ranges, then downloaded as CSV, Excel/XLSX, or PDF files. That gives billing teams an exportable record by project, task, member, billable time, cost, and invoice-related fields.
Track billable status, rates, and task time from Asana projects in Everhour, then review clean billing reports before client invoices go out.
14-day free trial · No credit card · Cancel anytime
