Everhour adds approved timesheets to Asana work, giving accounting teams clearer billing and payroll review.
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An accounting firm running client work through Asana projects needs staff time attached to the actual task record. The goal is a clean weekly view of who worked on which client task, how long the work took, whether it is billable, and whether a manager has reviewed it.
Accounting teams need more than a total hour count. A useful record connects each entry to a client project, task title, person, logged date, duration in minutes, description, billable status, and approval status. That structure lets reviewers separate invoiceable work from internal follow-up without reopening every task comment during review.
A reliable workflow starts with the task because the task carries the work context. Staff should log time against the task they actually worked on, add a short description, and mark the entry by billable status according to the engagement rules. Generic entries such as "client work" force managers to guess at scope, owner, and invoice treatment.
A filled record can be simple: staff member, client project, task, date, 1.50 hours, billable status, and a note such as "reconciled bank statement and resolved two unmatched transactions." The exact labels can vary by firm, but the same review fields need to appear on every client-facing time entry before approval.
The most expensive mistake is treating raw time as finished billing data. Accounting firm reviewers need to check missing descriptions, late entries, billable status, and entries attached to the wrong project before totals move into a client invoice. Reviewers should also flag work that belongs to payroll or utilization analysis, not client billing.
Approval timing matters because weekly records are easier to correct than month-end batches. Require staff to submit complete entries before review, then approve only the time that matches the client project and engagement terms. Corrections need to preserve the original task context so the firm can explain changes later clearly.
A one-off sheet works for a single client, a short cleanup project, or a quick comparison of planned and actual hours. It stops working once multiple staff members submit weekly time, managers need approval history, and billing needs the same source of truth as payroll review for decisions each week.
A managed workflow keeps Asana tasks as the work record while Everhour handles time submission, approval, locked entries, billable review, and exportable reports. That setup gives partners a durable trail from staff entry to approved hours, then to billing, payroll review, or budget reporting without duplicate task entry in reports.
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Start with the client project, then require each entry to include the task, staff member, logged date, duration in minutes, billable status, approval status, and a short work description. The reviewer should be able to tell whether the work fits the engagement without opening separate notes.
Client invoices should include approved billable work that matches the engagement scope and the client project. Internal administration, training, correction work, or time outside the engagement terms should remain available for payroll, utilization, or audit review without increasing the amount billed to the client.
Weekly approval keeps client billing and payroll review close to the work date. Staff should submit complete entries before review, and managers should approve, reject, or send back corrections before totals feed invoices or internal reports. High-volume periods need faster review because late corrections spread across more client files.
Missing task context creates the longest cleanup cycle. A time entry that has hours and a person but no clear client task forces the reviewer to reconstruct scope from comments, memory, or status updates. Late batch entry adds another risk because descriptions get shorter as time passes.
Estimates and logged hours support staffing decisions when each entry stays tied to the task and person. Review planned work against actual time to see which client projects consume more capacity than expected, then adjust future assignments, rates, or review checkpoints before the next cycle starts.
Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted entries before billing or payroll review. Submitted time stays protected unless withdrawn or rejected, which keeps corrections visible before totals move downstream.
Everhour syncs Asana project names, task titles, custom fields, and tags into reporting, so tracked time can stay grouped by the work structure the firm already uses. Reports can include billable time, non-billable time, amounts, and cost, then export to Excel.
Keep Asana task work tied to submitted timesheets, manager approvals, locked entries, and billing review. Everhour gives accounting firms a durable approval record before payroll or client invoicing.
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