Everhour keeps approved time, rates, and billing review tied to the Asana tasks your team already works from.
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Use this page to organize billable hours for work managed in Asana. The practical goal is a clean record of which task time should be charged to a client, which time should stay internal, and which entries still need review before billing. That record matters for agencies, consultants, and service teams that invoice from project work rather than from a flat summary of weekly hours.
A useful billable record ties each time entry to a project, task, person, date, rate basis, and billable status. A designer logging 2.5 hours to a client task and a manager logging 0.5 hours to an internal review should not land in the same invoice total unless the client agreement treats both as billable work.
Billable hours are the time entries that should appear on a client invoice. Non-billable hours still belong in the project record because they show the real effort behind delivery, margin, and staffing. Removing internal work from the record hides cost. Marking all work as billable creates invoice disputes when the client expects only approved delivery time.
Set the billing decision as close to the task as possible. Client implementation, design revisions, support blocks, and approved meetings often belong in billable totals. Internal admin, sales handoff, training, rework outside the contract, and project management excluded by the statement of work should stay non-billable. The exact split comes from the contract, not from the task name alone.
A billing-ready workflow starts when team members track time on Asana tasks with enough detail for review. The entry should show the date, task, person, duration, and a short description when the task title does not explain the work. Managers then review weekly totals, correct missing or misclassified entries, and approve the time before accounting uses it.
Rates turn approved billable time into invoice amounts. A project can use one hourly rate, different rates by person, or custom task rates when the client contract prices work by role or deliverable. A correct review checks both sides: the hours must be approved, and the rate method must match the contract for the period being billed.
A one-off billable hours check works when one person needs a quick client total for one project or one week. It is enough for a simple review if the team already trusts the entries, rates, and non-billable exclusions. The risk grows when several people edit time, projects run across billing periods, or invoices depend on approval status.
Everhour turns that recurring review into a managed workflow inside Asana projects. Timesheets collect weekly project and working hours, users submit time for approval, and admins approve, reject, partially approve, or lock entries before billing. That approval trail gives accounting a cleaner handoff than a spreadsheet assembled after the work is done.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Count task hours as billable only when the client agreement allows that work to be charged. Delivery work, approved meetings, implementation, support, and revisions can be billable when the contract says so. Internal admin, sales work, training, and out-of-scope rework should stay non-billable unless the contract explicitly includes them.
Keep non-billable time in the project record. It should be excluded from the client invoice, but it still shows the full cost of the work. A project with 40 billable hours and 8 non-billable hours has a different margin and staffing story than a project with only 40 recorded hours.
A manager or project owner should approve billable hours before accounting prepares the invoice. The reviewer checks missing time, duplicate entries, wrong tasks, non-billable classifications, and rate mismatches. Accounting should receive approved totals, not a raw activity log that still needs interpretation.
The most common mistake is billing every tracked hour without checking the contract and approval status. Task time can include internal coordination, corrections, or work outside the billing agreement. A defensible invoice separates approved billable work from internal project effort before any amount goes to the client.
Weekly review catches missing entries while the work is still fresh. Waiting until invoice day creates slower corrections because team members must reconstruct what happened days or weeks earlier. Weekly approval also gives managers a cleaner view of billable progress before the billing period closes.
Everhour Timesheets collect weekly project and working hours tied to Asana work, then let users submit time for manager review. Admins can approve, reject, partially approve, and lock submitted entries so billing uses reviewed time instead of unapproved edits.
Everhour Reporting can show billable time, non-billable time, billable amount, cost, invoice status, and project details in configurable reports. Teams can group and export the data for billing review while keeping Asana tasks as the work context.
Track approved hours on Asana tasks, separate billable from internal work, and send cleaner billing records forward. Everhour gives teams a controlled review path before client invoicing.
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