Everhour turns Asana task work into planned hours, budget visibility, and reports for staffing decisions.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Turn an Asana project into a time plan that can survive real work. The immediate job is simple: list the work, attach planned hours, compare those plans with tracked time, and spot the tasks that will pressure staffing, deadlines, or budget before the review meeting.
For Asana projects, the practical workflow starts where the tasks already live. Each task needs a clear owner, a realistic time estimate, and a way to compare expected effort with actual hours. The plan becomes useful when time entries keep their task context, comments explain unusual work, and the report separates people, tasks, projects, and billable status.
A complete planning record connects every time entry to the same project structure the team uses for delivery. Keep project name, task title, assignee, logged date, duration, description, category, billable status, and approval status together. That combination gives the reviewer enough detail to explain a variance without opening every task, asking the worker to reconstruct the day, or guessing which client work belongs on the invoice.
Treat estimates as planning inputs rather than decoration. A task estimate should reflect the work expected before tracking starts, while actual time should reflect time actually spent. Comments belong on entries that change the plan, especially rework, scope changes, or non-billable support. Categories and billable status help separate delivery effort from work that should inform staffing without moving to a client invoice.
Project time planning fails when teams compare old estimates with unreviewed actuals. Review the variance at the task level first, because a single task can hide a blocker that a project total masks. Then roll the same data up by person and project to see whether one owner is overloaded, one workstream is consuming the budget, or one category needs a new estimate.
Use planned versus actual time as a decision tool, not a scorecard. A clean review separates late entries, manual corrections, billable work, and non-billable work before you change the next plan. The mistake to avoid is rebuilding the estimate from memory after the project slips. The better record shows which task changed, who logged the time, and which approved entries support the adjustment.
A free planning tool is enough for a one-time estimate, a small client check, or a quick view of one project's remaining hours. It stops being enough when the same numbers feed billing, payroll review, staffing, or recurring budget discussions. At that point, the planning record needs approvals, locked periods, rate logic, and reports that stay tied to the task work.
Everhour fits that managed workflow by keeping timers, manual entries, rates, budgets, and reports connected to Asana projects. Teams can work from embedded controls, review submitted time, lock approved periods, and send reporting data to the people who need it. The durable value is a repeatable planning record, not a one-off number recreated before every project review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start from the task list, then attach an estimate, owner, and date context to the work before people log time. The plan becomes usable when actual time stays connected to the task, project, description, billable status, and approval status. That structure lets reviewers compare expected effort with time actually spent.
Use the fields that explain the work and support review: project, task, owner, logged date, duration, estimate, description, category, billable status, and approval status. Custom fields and tags add useful context when the team filters by workstream, client, department, or delivery phase. Missing task context creates the most rework during billing and staffing review.
Start with tasks when the goal is delivery control. Task-level review shows which work item consumed more time than planned and whether the estimate needs revision. Review by person after that, especially when the same person owns several slipping tasks or when staffing decisions depend on actual hours across multiple projects.
Mixing approved time, draft entries, corrections, and non-billable work in one total weakens the plan. Reviewers need to know which hours are final, which entries changed later, and which work should inform staffing without becoming billable. The clean record keeps those categories separate before anyone changes estimates, budgets, or assignments.
Budget thresholds turn tracked time into an earlier decision point. A project manager can set review points before the full budget is consumed, then check which tasks, people, or categories caused the increase. The useful threshold is the one that triggers action early enough to change staffing, scope, or delivery timing.
Everhour Reporting gives managers 45+ columns for Asana-linked time, with filters, grouping, date ranges, and exports in CSV, Excel/XLSX, or PDF. Scheduled email delivery keeps the same project-time report in front of billing, staffing, or delivery reviewers without rebuilding it manually.
Everhour embeds timer controls inside supported Asana tasks and projects, so time entries stay tied to the task people are already working on. Automatic sync keeps project names, task titles, custom fields, and tags available for time review in Everhour.
Create recurring project-time reports from approved Asana-linked work, group hours by task, member, or budget context, and schedule delivery for review. Everhour turns recurring planning checks into current reporting.
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