Everhour adds staff time tracking to Asana workflows, so task hours can feed timesheets, reports, budgets, and billing review.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Staff time tracking for Asana projects is for teams that need to see who worked on which task, when the work happened, and whether the hours are ready for billing, payroll review, or project reporting. The practical goal is a clean weekly record, not a pile of notes copied from chat messages, calendars, or memory at the end of the month.
A useful setup starts with task-level entries. Each record should include the team member, task, project, date, duration, and a short description when the time needs context. Staff can use a running timer during focused work or add a manual entry after the work is finished, as long as the entry lands on the correct task.
A staff time process breaks down when each person uses a different level of detail. One person logs `Client work, 8 hours`; another logs six task entries with comments. Reports then compare vague blocks against specific work, and managers spend review time interpreting records instead of approving them.
Pick one standard for the team. For project work, task-level time with clear dates usually gives enough detail for timesheets, cost review, and client questions. Use categories only when they change decisions, such as billable versus non-billable work, approval status, or work type. Extra labels that no one reviews add effort without improving the record.
Staff time should move through a simple review path before it feeds invoices, payroll checks, or management reports. Team members submit their week, managers check missing days, unusually high totals, duplicate entries, and task mismatches, then approved time becomes the record used downstream. That order prevents draft entries from driving formal decisions.
A weekly review also catches practical mistakes while the work is still fresh. A staff member who logged 6 hours to the wrong project on Tuesday can correct it before reports go out on Friday. A manager who sees unsubmitted time can request updates before the billing period closes.
A simple tracking setup is enough for one project, a small team, or a short period where the only question is how many hours staff spent on assigned tasks. Manual review still works when volume is low and one person owns the final report.
A managed workflow becomes necessary when staff time feeds approvals, locked periods, budgets, invoicing, or payroll review. Everhour supports that longer workflow with timers and manual entries inside Asana, timesheet approvals, reminders, locked periods, and timer rules, so reviewed hours can move into reporting, budgeting, invoicing, and payroll review without rebuilding the record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Track hours spent doing project work that needs review, reporting, billing, payroll context, or budget visibility. Task-level entries work best because they connect the time to the assigned work item. Meetings, research, revisions, and admin work should be tracked when they affect project cost, client billing, or staff capacity decisions.
Timers fit focused task work because they capture the duration while the work happens. Manual entries fit work recorded after the fact, such as meetings or offline work. A team can use both methods, but the record should show the right task, date, person, and duration either way.
Loose task selection creates unreliable reports. If staff log time to broad project buckets instead of the tasks they worked on, the report cannot show which work consumed the hours. Managers then lose the ability to compare effort by task, spot scope changes, or explain billed time clearly.
Review staff timesheets weekly when hours affect billing, payroll review, or project budgets. A weekly cycle keeps corrections close to the work date and gives managers time to fix missing entries before invoices or reports are prepared. Longer review cycles increase guesswork and duplicate follow-up.
Non-billable staff time should stay in the record when it affects project cost, staffing, or profitability. Mark it separately from billable work so it does not inflate client charges. Keeping it visible helps managers see the full effort behind delivery, including internal meetings, rework, and project administration.
Everhour Time Tracking lets staff start timers or add manual entries from Asana tasks and projects, then sends those hours into timesheets, reports, budgets, invoices, and payroll review. Admin controls cover approvals, locked periods, reminders, and timer behavior before time becomes part of the final record.
Everhour Reporting turns tracked staff hours into configurable reports with columns, grouping, filters, date ranges, and exports. Managers can review time by project, task, member, billable status, cost, budget metrics, and invoice status, then download reports as CSV, Excel/XLSX, or PDF.
Use Everhour Time Tracking to capture staff hours inside Asana, approve timesheets, lock reviewed periods, and carry clean time records into reporting, budgeting, invoicing, and payroll review.
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