Asana keeps project work organized, and Everhour connects hourly rates to tracked time, budgets, and billing records.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Asana hourly rates help you turn task work into cost, revenue, and budget records without separating time from the work it belongs to. The practical job is to decide which rate applies to each project, person, or task, then keep those rules consistent as people log time against Asana tasks.
A useful rate setup answers four questions before reporting starts: which project is billable, which people have client-facing rates, which tasks are excluded from billing, and which rate changes apply from a specific date. Those decisions prevent the same hour from being counted as billable in one report and non-billable in another.
Hourly project rates work when the client pays one rate for all tracked work. Member rates fit teams where senior, mid-level, and junior contributors bill at different amounts. Custom task rates fit work priced by activity, such as design review at $125 per hour and implementation at $95 per hour.
Fixed-fee work still needs hourly rates for internal review. The invoice amount may stay fixed, but rate-based cost and revenue reporting shows whether the project is using too much labor for the fee. Non-billable projects need rates only when managers want labor cost, capacity, or profitability reports.
A common mistake is treating every tracked Asana task hour as client-billable. Internal review, rework outside the client agreement, sales support, and admin tasks often belong in the project record but outside the billable total. The time should stay visible so project cost and workload reports remain complete.
Rate changes need a clear effective date. If a contractor moves from $80 to $95 per hour on March 5, 2026, older entries should keep the earlier rate and later entries should use the new one. Blending rates across the whole project distorts invoice checks, margin reports, and budget pacing.
A one-off rate check is enough when you need to price a small batch of task hours, review one invoice, or estimate whether a project is still inside budget. A spreadsheet-style pass works for a narrow period when the project has one rate, few exceptions, and no approval trail.
A managed workflow becomes necessary when tracked time feeds invoices, client budgets, payroll review, or recurring reporting. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Assign the rate at the level that matches the commercial agreement. Use one project rate when all work bills the same way, member rates when each contributor has a different price, and task rates when specific activities carry different prices. Keep the billing status clear before time entries become reports or invoice support.
Internal work should have a cost rate when you need labor cost, margin, or capacity reporting. It should not receive a client-facing billable rate unless the client agreement allows that work to be charged. Keeping internal hours in the record helps managers see the full cost of delivery.
Rate changes need a dated starting point. Entries before the effective date should keep the old rate, and entries on or after that date should use the new rate. This protects older reports from being recalculated incorrectly and keeps invoices aligned with the rate in force when the work happened.
Reports overstate billing when non-billable tasks, internal corrections, or excluded team members keep a billable rate attached. The fix is to separate billing status from time visibility. Keep the hours in the project record, but mark the right tasks or people as non-billable before billing totals are reviewed.
Hourly rates are one input. A useful budget view also needs tracked time, billing status, estimated or target totals, and a current actual total. Rates turn hours into money, but project managers still need a regular review of remaining budget, non-billable work, and entries waiting for approval.
Everhour lets admins set project billing status, mark specific tasks as non-billable, use custom task rates, and apply member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so Asana task work can support invoice review and margin checks.
Everhour syncs Asana projects, tasks, names, tags, and custom fields into its reporting layer. Teams can build detailed reports with project, task, member, billable amount, cost, and other columns, then export the data to Excel when accounting or client review needs a spreadsheet.
Connect Asana task time to billable rules, non-billable exceptions, and rate-based reports. Everhour gives teams cleaner invoice support and clearer project cost visibility.
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