Everhour adds task-level time tracking and billing workflows to Asana projects, so hours stay tied to the work they describe.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to think through a practical time workflow for Asana tasks: each entry should connect work performed, logged time, date, person, and project context. A useful task-hour record does more than say 3 hours. It shows the task those hours belong to, whether the work is billable, and enough description for a manager, client, or bookkeeper to understand the entry later.
Task hours work best when the team logs time at the level where decisions happen. A broad project total helps with a quick status check, but task-level hours explain why the total changed. If a design task takes 6 hours and review takes 2 hours, that split supports better estimates, cleaner invoices, and faster budget conversations than one combined 8-hour project entry.
A complete task-hour entry needs a date, duration, task, project, person, and short work note. Billable work also needs billing context, such as whether the task should appear on a client invoice. Non-billable work should still be tracked when it explains project cost, internal support, rework, meetings, or admin time connected to delivery.
For example, a task entry for "Homepage wireframe" can record 2.5 hours on March 5, 2026, with a note such as "first desktop layout and mobile structure." That entry gives a reviewer more value than "design work." The task name supplies scope, the note supplies activity, and the duration supports estimates, cost reporting, and billing review.
Task hours become more useful when planned time and actual time use the same task structure. If a task was estimated at 4 hours and the team logs 7 hours, the difference tells you where future planning needs adjustment. The useful action is not rewriting history. The useful action is identifying the reason: unclear scope, missing assets, review delay, or under-estimated technical work.
A common mistake is waiting until the project ends to inspect task hours. Late review turns time data into a postmortem instead of a management tool. Review task hours while the work is still active, especially on tasks with estimates, billable status, or client-facing deliverables. Current entries show whether the project is drifting before the invoice or budget report exposes the issue.
A one-off task-hours check is enough when you need a fast read on one project, one person, or one week. It can answer a narrow question, such as whether a task took longer than expected or whether a client deliverable has enough logged time behind it. Small teams can use that review for quick cleanup before sending a status update.
A managed workflow becomes necessary when tracked hours feed invoices, approvals, budgets, and accounting handoff. Everhour connects Asana task time to billable rates, non-billable exclusions, client settings, invoice customization, and exports to QuickBooks Online, Xero, or FreshBooks, so approved task hours can become invoice lines without rebuilding the work log manually.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each task time entry should include the task, project, person, date, duration, and a short description of the work completed. Add billable status when the work may affect client billing. Keep the note specific enough for later review, such as "QA pass on checkout errors," instead of a vague label like "updates."
Every task that consumes delivery time should have logged hours if the project uses time for estimates, budget review, billing, or staffing decisions. Tiny admin tasks can stay grouped only when that grouping matches how the team reviews work. Client-facing, billable, estimated, or blocker-prone tasks deserve their own time entries.
Review task hours at least weekly during active project work, and review them sooner for short deadlines, retainers, or tasks with tight estimates. A weekly review catches missing entries, vague notes, and tasks running past plan while the person who did the work still remembers the details.
The biggest mistake is logging time against a broad project when the work belongs to specific tasks. Project-level totals show the amount of time spent, but they hide which deliverables caused the time. That makes estimates weaker, invoices harder to explain, and budget review less useful.
Separate billable and non-billable hours before invoice review, not after the invoice is drafted. Billable task hours should match client-facing work under the agreement. Non-billable task hours should remain visible for internal cost, project health, and profitability review, even when they never appear on the client invoice.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates, and excludes non-billable tasks. Invoice data can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks.
Track approved Asana task hours through Everhour, separate billable work from internal time, and generate invoices from the same records used for project review.
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