Everhour adds billable rate controls to Asana project work so tracked task time can support budgets, reports, and invoices.
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Use this page when Asana tasks hold the work plan and you need billing rates attached to the hours people log. The practical outcome is a clean money view: billable time, non-billable time, billable amount, and cost by project, task, or person. That structure helps you review client work before it reaches an invoice.
A useful setup starts with the billing method. A project can use one hourly project rate, hourly member rates, fixed-fee tracking, or non-billable status. Within a billable project, specific tasks can still be marked non-billable. That keeps internal meetings, rework, or admin tasks visible in reports without pushing them into the client charge.
Project rates work when every hour on the project has the same client price. Member rates work when roles carry different prices, such as $120 per hour for a strategist and $85 per hour for production work. Custom task rates fit time-and-materials work where a specific task category needs its own price.
Rate exceptions need a clear reason. A member rate can be set to 0 for a project when that person's work should be tracked but not billed. A task-level non-billable flag works better when the exception belongs to the work type, not the person. Keep those choices consistent so reports match the invoice logic.
The most common mistake is hiding non-billable time instead of classifying it. Hidden work makes utilization and project cost look cleaner than they are. Marking a task non-billable preserves the labor record while keeping the billable amount correct. That distinction matters during client review and internal margin checks.
Another mistake is mixing cost rates and billable rates. Cost rates represent internal labor expense; billable rates represent what the client pays. Reports need both values when you review revenue, cost, and profit. A rate change should also have a date, so older work keeps the price that applied when the time was logged.
A one-off rate check is enough when you need to price a small batch of Asana task hours, confirm a project rate, or review a few non-billable entries before billing. It works for a single client or a short project where the billing rules will not repeat.
A managed workflow is better when the same Asana projects produce weekly invoices, budget reviews, or payroll-adjacent reports. Everhour embeds tracking controls in Asana, syncs projects and tasks, supports billable and non-billable rules, and exports reports with billing columns. That gives admins a durable record before invoices or accounting handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use a project rate when all billable hours share one price. Use member rates when different people bill at different prices. Use custom task rates when the work type controls the price. Keep the choice tied to the client agreement, then apply non-billable task rules for work that should remain visible but excluded from charges.
Track non-billable work in the same project record and classify it separately. That approach keeps internal time, client support, rework, and admin activity available for cost and utilization review. Excluding it from billable totals prevents invoice inflation while preserving the full project effort.
A person can be treated as non-billable on a member-rate project by setting that member's project rate to 0 in Everhour. Use that exception when the person's time should be recorded for staffing or cost review but should not create client charges.
Cost rates measure internal labor expense, while billable rates determine client revenue. Separate records let a report show billed amount, cost, and profit without treating every paid hour as revenue. That separation also helps managers see whether a project is profitable after non-billable work is included.
A dispute often starts when task time is billed under the wrong rate level. For example, role-based work billed at a flat project rate can overcharge or undercharge the client. Match the project, member, or custom task rate to the signed billing terms before sending the invoice.
Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, and member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost for Asana project review.
Everhour syncs Asana projects, tasks, tags, and custom fields into its reporting layer, then lets admins group and export billing data. That keeps the work structure from Asana connected to rate-based columns used for review, invoicing, and spreadsheet handoff.
Track task hours, classify billable work, and review rate-based reports before client billing. Everhour connects Asana work to billing rules and invoice-ready totals.
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