Architecture projects split work across phases, revisions, and client requests. Everhour keeps the time layer connected to that work.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Architecture firms use this page to organize time around the work already assigned in Asana: projects, tasks, assignees, due dates, and status. The practical outcome is a usable record of who worked, on which task, for how long, and whether that time belongs in a client invoice or an internal project review.
A clean setup separates design work, coordination, meetings, revisions, and administration before totals reach the invoice stage. A task titled "Schematic design review" needs a date, person, time amount, and short note that explains the work performed. That record lets a project manager review effort by phase instead of chasing vague weekly totals.
Each time entry needs the project, task, person, date, duration, and a work note. For architecture firms, the note should identify the deliverable or review point, such as drawing updates, consultant coordination, client meeting prep, site observation notes, or permit response work. Short, specific notes reduce billing questions later.
Billable status belongs on the same review path as the work record. A client meeting may be billable under one agreement and non-billable under another. Internal quality review, proposal work, or rework outside the client scope often needs to stay visible without rolling into the billed amount. The record should preserve both categories.
Architecture projects often lose margin through small revisions that never receive a clear label. Track changes against the task or phase where they happened, then mark the work according to the agreement. A redesign requested after approval should not disappear inside a general design task if the firm needs to discuss added services.
The same discipline helps with staffing. Logged time against schematic design, design development, construction documents, or administration gives managers a better view of where work is expanding. A weekly review should flag tasks with rising hours, missing notes, or unclear billable status before those entries become part of a client report.
A one-off time check works when you need a quick read on one project or one week. It is enough for spotting missing entries, checking a phase total, or preparing a simple internal summary. It breaks down when several people edit the same project, rates differ by role, or client billing depends on approved time.
Everhour supports a managed workflow by keeping billable and non-billable time tied to Asana work, including project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost. That structure gives architecture firms a durable record for review and invoicing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the Asana task as the work reference, then log the person, date, duration, billable status, and a short work note. The task should be specific enough to show the project phase or deliverable. A note such as "updated reflected ceiling plan after consultant comments" is more useful than "project work."
Non-billable work depends on the client agreement and firm policy. Common candidates include proposal work, internal administration, training, quality review outside the billable scope, and corrections the firm chooses not to charge. Keep non-billable time in the project record so managers can see true labor cost and margin impact.
Review project time weekly for active projects. Weekly review catches missing entries, unclear notes, and scope changes while the work is still fresh. Month-end review alone creates billing delays because team members must reconstruct details across meetings, revisions, and multiple deliverables.
The biggest mistake is mixing billable client work and internal work inside one unlabelled total. That forces managers to interpret the entry later and weakens the invoice backup. Separate the task, note, and billable status at entry time so billing review does not depend on memory.
Phase-level time records show where labor is being consumed before the whole project budget is strained. If design development hours rise faster than expected, the firm can review staffing, scope, and client requests while there is still time to adjust work plans or discuss added services.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and use member-rate exceptions. Admin reports then separate billable time, non-billable time, billable amount, and cost for project review.
Everhour adds time controls inside Asana tasks and projects, then syncs project names, task titles, custom fields, and tags into reporting. Architecture teams can review time by project, task, member, or other synced work details without rebuilding the project structure.
Track approved architecture hours where project work happens. Everhour connects Asana tasks to billable status, rates, and reporting, giving firms cleaner project review and invoicing.
14-day free trial · No credit card · Cancel anytime
