Freelancers need client-ready hours tied to Asana work, and Everhour adds timesheets for billing review.
Try with my Asana
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Freelancers using Asana need more than a total number of hours at the end of the week. A useful record ties work to the task, project, logged date, duration in minutes, billable status, and description. That structure lets a client review the specific work behind the amount billed instead of sorting through a loose summary.
The practical outcome is a weekly packet you can defend: tasks completed, time spent, billable treatment, and exceptions that need client approval. Keep the task list in Asana as the work reference, then keep the time layer organized enough to support billing, cost review, and future estimates without rebuilding the week from memory.
Each entry should answer five questions without extra explanation: the task, the project, the person, the logged date, and the duration. Add a short description when the task title does not explain the client value. Use optional categories only when they clarify the work type across the whole project; inconsistent labels make reports harder to read.
Billable status needs the same discipline. Contract-approved work belongs in the billable stream, while internal administration and other excluded activity should stay visible as non-billable time. That separation gives you a complete effort record and keeps the client charge aligned with the billing terms attached to the project. Review exceptions before sending the weekly record for approval.
A freelancer's common risk is a mismatch between the task record and the invoice story. Weekly records get messy when time is grouped only by day, copied from memory, or moved away from the task that explains the work. Keep the task as the anchor, then review billable status, descriptions, and totals before the client sees the invoice.
Rates add another decision point. Use one pricing rule for the engagement, then document exceptions before work starts. A fixed-fee project still needs tracked time for margin review, while an hourly project needs billable hours clean enough to support the amount due. Mixing those rules inside one project makes client review harder.
A one-off time check is enough for a short engagement with a single client, a clear task list, and no approval cycle. It stops being enough when multiple projects, recurring retainers, rate changes, or client review steps enter the workflow. At that point, the record needs approvals, locked periods, budget visibility, and exports that survive beyond one invoice.
Everhour provides that managed layer on top of Asana work. Freelancers and clients can review weekly project and working hours, submit time for approval, and keep approved periods locked before billing. The same tracked time can feed reports, budgets, and invoice preparation, so the client-facing record stays connected to the tasks that produced it.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the Asana project as the client or engagement container, then attach time to the task that represents the work. A clean weekly review needs project, task, person, logged date, duration, billable status, and a description when the task title is vague. Separate client-approved billable work from excluded internal work before totals move into billing.
Review the week before creating an invoice: missing dates, unusually large daily totals, vague descriptions, billable status, and work logged against the wrong task. Confirm fixed-fee work separately from hourly work because each pricing model answers a different question. Hourly work supports amount due; fixed-fee time shows cost, scope pressure, and margin.
Keep non-billable time visible when it explains effort, protects project margin, or shows client work outside the billing terms. Hiding it makes reports look cleaner for a moment and weaker during review. Mark excluded activity separately from billable work so the invoice total stays accurate while the project record still shows the full workload.
Yes. Task estimates create a reference point for actual time, especially on retainers, fixed-fee projects, and repeat client work. Compare estimated time with logged time during the week, before the project crosses the line where extra work becomes hard to explain. Estimates do not replace client approval for scope changes.
Duplicate charges happen when the same approved time is reused across invoice periods, copied from a timesheet into a separate billing file, or moved from one task to another without closing the original record. Treat invoiced time as used, keep period boundaries clear, and check uninvoiced work before creating the next client invoice.
Everhour Timesheets collect weekly project hours and working hours by person, so a freelancer can submit a clear week for billing or manager review. Reviewers can approve, reject, partially approve, and lock submitted time before the hours feed billing, payroll review, or reporting.
Everhour Billing & Invoicing can generate invoices from uninvoiced billable time and expenses, then group line items by the structure the client expects, such as project, task, person, or date. After export to QuickBooks Online, Xero, or FreshBooks, invoice status and amount stay visible in Everhour.
Use Everhour Timesheets to submit weekly Asana project hours, review billable work, lock approved periods, and give client billing a cleaner approval trail before invoices are created.
14-day free trial · No credit card · Cancel anytime
