Everhour Time Tracking captures agency hours by project and task, then connects them to budgets, reports, invoices, and approvals.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Ad agencies track time to connect creative, strategy, media, account, and production work to the client or campaign that used it. A useful entry names the client, project, task, person, date, duration, and billable status. That structure helps you see whether a retainer is absorbing too much non-billable work or a campaign is running past its planned hours.
A weekly total alone does not explain agency work. Seven hours on "Client A" tells less than two hours on concepting, three hours on landing page revisions, and two hours on paid social reporting. Teams need that detail for invoices, scope discussions, staffing, and budget checks. For covered nonexempt employees, employer records must also include hours worked each workday and total hours worked each workweek.
Agency time tracking works when each entry answers a billing question. Client strategy, design revisions, campaign setup, reporting, and account management may be billable under one agreement and non-billable under another. Internal meetings, sales calls, training, and agency admin usually need their own non-billable categories so they do not disappear inside client totals.
A clear entry can read: Client: Northline Retail, Project: Spring campaign, Task: Meta ad variants, Time: 2.5 hours, Status: billable, Notes: three static concepts. That level of detail gives an account lead enough context to approve the entry, explain the invoice, or move time out of billable totals when the client contract excludes it.
The biggest mistake is reconstructing time at the end of the week from memory. Agency work jumps between messages, reviews, calls, production tasks, and urgent client edits. Late entry usually rounds small tasks away, misplaces time across clients, or turns non-billable cleanup into billable production time. Timers and same-day manual entries reduce that drift.
Another common mistake is treating weekends or holidays as automatically premium time. Under the federal baseline, the FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or rest-day work. Unless exempt, covered employees receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless state law, policy, or contract adds more.
A one-off weekly total is enough when you need a fast view of hours for one person, one campaign, or one invoice check. It works for a freelancer, a small client project, or a short internal review. It stops working when several people touch the same account and the agency needs approvals, locked records, budget checks, or billing handoff.
Everhour fits the managed workflow stage by letting teams track time with live timers or manual entries against tasks and projects. Those entries can feed timesheets, reporting, budgeting, invoicing, and payroll review. Admins can use approvals, reminders, locked periods, and timer rules so agency time records become a system of record rather than a weekly cleanup task.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each entry should identify the client, campaign or project, task, worker, date, duration, billable status, and a short note when the work needs client context. Agencies also need categories for internal and non-billable work. For covered nonexempt employees, employer records must include hours worked each workday and total hours worked each workweek.
Agencies usually need all three levels. Client totals support retainers and account profitability, campaign totals show budget burn, and task totals reveal where time goes across creative, media, strategy, reporting, and revisions. A flat client-only setup hides scope creep. A task-only setup without client and campaign structure makes billing and reporting harder.
Time tracking records work time against clients, projects, tasks, and billing categories. Employee monitoring can involve broader observation of activity. Agencies should collect the time data needed for billing, payroll, budgets, and staffing, keep it secure, and avoid unfair or deceptive practices under Section 5 of the FTC Act when handling personal information.
Quick edits should still be tracked when they affect billing, scope, or workload. A 10-minute copy change, 15-minute image swap, or 20-minute account call looks small alone, but repeated requests can consume retainer capacity. Track the time under the client and task, then mark it billable or non-billable based on the contract or policy.
Agency time records can support overtime review for covered nonexempt employees. Under the federal baseline, overtime is measured by workweek, not by averaging busy and slow weeks together. A workweek is a fixed, recurring period of seven consecutive 24-hour periods, and covered nonexempt employees must receive overtime pay for hours worked over 40 in that workweek.
Everhour Time Tracking lets agency teams log task and project hours with live timers or manual entries inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those hours can feed timesheets, reports, budgets, invoices, and payroll review from the same tracked work.
Everhour Project Budgeting tracks time and money budgets as people log hours and expenses. Agencies can set hour-based or money-based budgets, use recurring budget periods for retainers, and send alerts at 75%, 90%, 100%, or custom thresholds before a campaign or client account overruns its limit.
Track approved client hours across tasks, projects, and teams. Everhour turns agency time into timesheets, budget visibility, reports, and invoices without losing the detail behind each entry.
14-day free trial · No credit card · Cancel anytime
