Everhour connects tracked hours to approvals and billing, while U.S. records still need daily and weekly accuracy.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn worked time into a billing-ready record for clients, payroll review, or project cost control. Start with who did the work, the date, the client, the project, the task, the time spent, and whether the entry is billable. For U.S. users, rate and billing fields normally use U.S. dollars. The finished record should show enough detail for a client to understand the charge and for a manager to approve the time.
U.S. employers often use the same source hours for billing and payroll, so the record needs more than an invoice total. Covered employers may choose any complete and accurate method under the FLSA, but records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. That structure keeps client billing detail aligned with payroll review without forcing one format on every team.
A useful record captures worker, date, client, project, task, description, start and stop time or duration, billable status, billing rate, currency, approval status, and invoice status. Task notes should explain the work performed in plain client language, such as "landing page revisions" or "monthly reporting cleanup." Separate billable time from internal administration, sales work, training, and other non-billable categories before totals move to an invoice.
A solid workflow has four stages: capture time as work happens, review entries for missing context, approve or correct the time, then send approved billable lines to billing. Automatic timers reduce end-of-week recall, while manual entries handle work captured after the fact. A sample line can read: March 5, 2026, Acme onboarding, landing page revisions, 2.50 billable hours, $120 hourly rate, approved.
Decide billable rules before people start tracking. A policy should state whether meetings, travel, internal reviews, bug fixes, scope changes, and client communication are billable for each contract or project. Use the same categories in every time entry so reviewers can compare like with like. Client billing becomes cleaner when the invoice line inherits the original project, task, rate, and note instead of a rewritten summary.
The common mistake is treating a weekly total as billing detail. A 38-hour total does not show client, task, date, or billable status, and it leaves reviewers reconstructing the work later. Keep source records long enough for payroll review. Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start/stop time cards or sheets, for at least two years. FTC guidance also tells companies to collect only needed employee information, protect it, and dispose of it securely.
A one-off weekly total is enough for a freelancer checking a small invoice, a manager estimating effort, or an owner reconciling a short job. That approach works when the period is closed, the client does not need ongoing detail, and no approval trail is required. It stops working once multiple people, projects, rates, or pay periods need consistent records.
A managed workflow makes sense when tracked time feeds client billing, payroll review, project budgets, or utilization reports every week. Everhour fits that workflow by combining live timers and manual entries with approvals, locked periods, admin time correction, roles, project assignments, and team groups. Approved time then becomes a controlled source for billing handoff instead of a spreadsheet assembled after the work is done.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A billing-ready time record should include the worker, date, client, project, task, description, time spent, billable status, rate, currency, approval status, and invoice status. If the same record supports U.S. payroll review, include daily hours worked and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
Weekly totals work for a quick summary, but detailed billing needs the date, task, client, and billable status behind the number. A 40-hour week split across three clients cannot be billed accurately until each entry carries the right project and rate. Keep weekly totals as a rollup and retain the entry-level source.
Timers capture work as it happens and reduce end-of-week reconstruction. Manual entry still has a place for corrected records, offline work, and time added after a meeting or call. A clear policy should say who can edit past time, which notes are required for changes, and when a manager must approve the final timesheet.
U.S. federal wage-and-hour law does not require one specific app, clock, sheet, or software system. Under the FLSA, covered employers may use any complete and accurate timekeeping method. The record still needs the required information for covered workers, including daily and weekly hours for employees covered by the FLSA minimum wage or overtime provisions.
Payroll rules and billing rules should stay separate. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. Hours may not be averaged across workweeks. The FLSA does not require premium pay solely for Saturday, Sunday, holiday, or rest-day work, unless another law, policy, or agreement applies.
Everhour Team Management gives managers an approval workflow before time reaches billing: submitted timesheets can be approved, rejected, or corrected, and approved periods can be locked from regular member edits. Personal tracking limits and project assignments keep time entries inside the team's rules before invoices use them.
Everhour embeds tracking controls inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can start a timer on the task where work happens, then keep that time tied to the project context used for billing review.
Use Everhour Team Management to approve timesheets, lock approved periods, correct entries, and enforce tracking limits before billable hours move into invoicing, giving every invoice a cleaner approval trail.
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