Everhour connects Asana work to capacity planning, budget alerts, and reports that show where project hours go.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for teams that manage tasks in Asana and need the time behind those tasks to support real decisions. A useful record connects the work item, project, person, logged date, duration, billable status, approval status, and description. Without that context, hours become a loose total that cannot explain who did the work, where it belongs, or whether it is ready for payroll, billing, or budget review.
The practical goal is a clean time layer over active work. A project lead can check whether estimates match actual logged time. A finance owner can separate billable and non-billable work. A manager can review weekly totals before approving them. Each field has a job: the task explains the work, the project explains the budget, and the approval state explains whether the entry is ready to use.
Task-based time data breaks down when people log the same work under different projects, skip descriptions, or leave billable status for later. Set the required fields before the week starts. Use one project for the client or internal initiative, one task for the work item, and a short description that names the actual activity completed. A useful entry reads like: website redesign, homepage QA, 1.5 hours, billable, March 5, 2026.
Budget review needs the same discipline. A time or cost budget depends on estimates, actuals, and a defined total. Actual cost comes from logged time and a resource rate, so missing rates or uncategorized entries weaken the report. Custom fields and formulas can hold extra project details, but rate-based budget reporting needs the time, user, project, and cost context tied together.
Capacity planning turns time records into a forward-looking view. Logged hours show how much work a person actually completed, while estimates and planned assignments show what the next week requires. A manager needs both views: member-level workload for individual availability and project-level workload for delivery risk. The common mistake is treating last week's total as capacity without checking time off, part-time schedules, or overloaded days.
A defensible planning view separates planned time from actual tracked time. If a designer logs 32 project hours in a 40-hour week, that does not automatically leave 8 hours for new work. Meetings, admin time, and scheduled time off still matter. Capacity data should show each member's weekly limit, current assignments, gaps, and overages so the next plan reflects real availability.
A one-off export or manual check works when you need a quick look at one project, one person, or one week. It is enough for confirming recent hours, reviewing a small client update, or checking whether a short task stayed near its estimate. Keep the fields consistent, review entries before sharing, and avoid treating an unapproved total as a final billing or staffing number.
A managed workflow is better when time data feeds recurring planning, approvals, budgets, or client handoff. Everhour Resource Planning adds visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual comparisons. That turns Asana task work into an operating record that supports staffing decisions instead of a spreadsheet assembled after the fact.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful task time record includes the task, project, person, logged date, duration, billable status, approval status, and a short description of the work. Optional categories help with reporting when the team needs to group entries by activity type. The record should explain both the work performed and the business context for using the hours later.
Time data supports capacity planning by comparing planned work against actual logged work by person and project. The strongest view includes weekly capacity, scheduled time off, current assignments, and actual hours already tracked. A manager can then see who has room for more work, who is overbooked, and which project needs a staffing adjustment.
Inconsistent project assignment creates the most cleanup because the same work can appear under multiple reporting buckets. Missing descriptions, late manual entries, and unclear billable status add more review time. Set the project, task, and billing context before people start logging time so the report does not require reconstruction later.
Planned time and logged time should be reviewed separately because they answer different questions. Planned time shows expected workload and future capacity. Logged time shows what actually happened. Combining them too early hides whether a project ran over estimate, whether a person is overloaded, or whether the next schedule needs to change.
Project time data should be checked at least weekly when it affects capacity, billing, or budget review. A weekly review catches missing entries before people forget details and gives managers time to adjust assignments. For active client work or tight budgets, daily checks keep overruns visible before the reporting period closes.
Everhour Resource Planning uses visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual comparisons. Teams can plan assignments around Asana project work while keeping tracked time connected to the staffing view managers use for workload decisions.
Everhour syncs Asana project names, task titles, custom fields, and tags into its reporting layer. Detailed reports can show project time, budget remaining, billable versus non-billable hours, and exportable columns for review, client updates, or finance handoff.
Use Everhour Resource Planning to compare planned assignments with tracked Asana work, account for capacity and time off, and keep staffing decisions tied to real project hours.
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