Everhour adds timesheets, planning, and reporting to Asana projects for Canadian teams that need approved hours tied to real work.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A Canada-focused Asana timesheet workflow should give you a clean weekly view of who worked, which Asana project or task they worked on, and whether the time is ready for payroll, client billing, or management review. The task remains the work record in Asana; the time entry needs a date, duration, person, project context, and a clear link to the work performed.
Treat the weekly timesheet as an approval document, not just a list of hours. Managers need to see missing days, unusually high totals, billable status, and late corrections before the period closes. Canadian location alone does not define the payroll rule, so keep employment category, province-specific policy, client contract terms, and company time policy outside the timesheet only when another system owns those decisions.
A useful Asana timesheet keeps each time entry attached to the project, task, assignee, and status that explain the work. A line such as "Website redesign, QA review, 2.5 hours, billable, March 12, 2026" gives accounting and project managers enough detail to understand the charge. A bare total such as "7.5 hours, design" creates rework during billing or payroll review.
Billable and non-billable status needs the same discipline. Internal meetings, corrections, training, and client-approved delivery work should not land in one undifferentiated bucket. Rate-based reporting only works when the team records hours against the right Asana work item and applies the correct billable treatment before approval.
Canadian teams often need one timesheet workflow to support several downstream uses: payroll review, contractor invoices, grant reporting, client retainers, or internal project costing. The safest structure separates the facts of work from the rules that decide payment. The timesheet should show time actually recorded against Asana work; payroll, tax, employment, and contract treatment should follow the applicable policy or system of record.
The common mistake is approving weekly totals without checking whether the entries explain the work. Missing task links, vague descriptions, and mixed billable status make the report harder to defend later. A manager should review the entry date, task, project, person, duration, billable treatment, and comments before exporting or sending the record to payroll or accounting.
A one-off timesheet is enough when you need to review one project, one week, or a small set of contractor hours. Export the approved lines, keep the work descriptions clear, and attach the report to the payroll or invoice packet. This works when the team is small and corrections are rare.
A managed workflow becomes necessary when approvals repeat every week, budgets depend on actual hours, or client invoices need the same records. Everhour can keep timers and manual entries inside Asana, then connect approved time to reports, budgets, and invoices. For planning, Everhour Resource Planning adds visual timelines, member and project views, weekly capacity, availability gaps, scheduled time off, and planned-versus-actual comparisons.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A practical timesheet should include the person, date, duration, Asana project, task, description, billable status, and approval state. Add rate or cost fields only when the report supports billing, budgeting, or payroll review. Keep Canadian payroll or tax treatment in the correct payroll or accounting system unless the timesheet tool is explicitly configured to own that decision.
Weekly approval gives payroll and billing teams a consistent cutoff, while milestone approval works better for fixed-scope project reviews. Teams that bill clients monthly still benefit from weekly review because missing entries and unclear descriptions are easier to correct while the work is fresh.
Approving totals without task-level context causes the most rework. A total number of hours does not explain which client, deliverable, project phase, or internal activity received the time. Require a linked Asana task or a specific project description before the period closes.
Billable time should be tied to client-approved work and the correct project or task. Non-billable time should remain visible for utilization, margin, and workload review, rather than being deleted. Mixing both categories in one approved total weakens invoices and hides the real cost of project delivery.
Yes, one approved time record can support both workflows when it captures task context, dates, durations, approval status, and billable treatment. Payroll review cares about accepted working time; client billing cares about chargeable work under the contract. The same entry can feed both only when those fields stay clean.
Everhour Resource Planning shows scheduled work on visual timelines with member and project views, weekly capacity, availability gaps, scheduled time off, and planned-versus-actual comparisons. Managers can compare planned assignments with tracked Asana time before approving weekly records.
Everhour syncs Asana project and task context into reports, then lets teams analyze tracked time by fields such as project, member, task, billable time, cost, and budget data. Reports can be exported for spreadsheet review, billing support, or internal archives.
Use Everhour Resource Planning to compare planned assignments with tracked Asana hours, account for capacity and time off, and keep weekly approvals grounded in realistic team workload.
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