Staffing teams need client-ready hours by placement and role. Everhour keeps Asana work tied to billable time.
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Staffing agencies need timesheets that show who worked, which client or project received the work, and whether the time belongs on a bill. The practical outcome is a clean weekly record instead of a loose list of task updates. Start with the Asana task as the work context, then attach time, comments, billable status, and approval state to that same work item.
This page fits staffing teams that already organize client work, placements, or internal operations in Asana and need the hours to survive review. A recruiter can log time against a search task, an account manager can tag client coordination, and an admin can review totals before billing. The goal is consistent time capture that gives finance a record it can match to clients, rates, and invoices.
Use the same fields every week: person, date, Asana project, task, duration, description, billable status, and approval status. The Asana task supplies the work context; the time layer supplies the hours, rate treatment, and review state. That structure gives a manager enough context to approve the entry and gives billing staff a record they can trace back to the client work.
Keep staffing entries close to the work. Time tied only to a client name becomes hard to verify when a client questions a line item; time tied to a specific task carries the assignment, owner, and status with it. Use short descriptions for client-facing work, and keep internal notes out of invoice lines when they do not help the client understand the charge.
Staffing agencies lose billing clarity when every hour lands in one general project. Split the work by client, placement, campaign, or internal function before the week starts. That separation lets managers review billable recruiting work, non-billable administration, and internal operations without rebuilding the week from comments. A single shared naming pattern also keeps reports readable after several recruiters touch the same client account.
Billable status deserves a written rule for each client agreement. Mark active search work billable only when the agreement allows it, and keep internal meetings, training, cleanup, and sales work non-billable unless the contract says otherwise. Put the decision on the task or entry, then review exceptions before approval. A wrong billable flag creates rework because the invoice total, utilization view, and profitability report all inherit that decision.
A one-off timesheet export or simple weekly review is enough for a single client, short assignment, or manual invoice check. It works when the same person logs, approves, and bills the time, and no recurring budget or approval trail is needed. Keep the output narrow: dates, tasks, hours, billable status, approver, and the billing period.
Everhour fits the managed version of that workflow: timers run inside Asana, tracked time flows into timesheets, billable entries turn into invoices, and approved periods stay protected from casual edits. Staffing agencies need that system when multiple recruiters share a client, finance exports invoices to QuickBooks Online, Xero, or FreshBooks, or managers need budget alerts before a retainer or placement project overruns.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Group each entry by person, date, Asana project, and task before a manager reviews totals. Staffing work often crosses clients and internal operations in the same week, so task-level records prevent mixed notes from becoming invoice lines. A weekly cutoff also keeps late edits visible before finance uses the time for billing.
Client billing review should include work tied to an agreement, a client request, or an active placement effort. The reviewer should check the task, description, billable status, and approver before amounts are finalized. Internal operations and sales work need separate review so they stay out of client totals unless the contract allows billing.
Set the billable rule before people start logging time. Use client, placement, or project structure for work that can move to an invoice, and keep internal administration in a separate non-billable area. A mixed project forces billing staff to inspect every note, which slows approval and raises the chance of charging the client for the wrong work.
Manager approval should confirm the person, task, duration, description, and billable status for the billing period. The approver should reject or correct entries with vague notes, missing tasks, or unusual totals before finance creates an invoice. This step gives the agency one reviewed record instead of scattered corrections after the client asks questions.
A vague entry such as "client work" gives no proof of the placement, task, or business reason behind the hour. Use a short description that explains the work performed without adding internal notes the client does not need. Vague entries also make utilization and profitability reports less useful because managers cannot tell which work consumed the time.
Everhour Billing & Invoicing selects uninvoiced billable time and expenses, calculates amounts from rates, and excludes non-billable tasks before the invoice is generated. Staffing agencies can group line items by project, task, person, or date, then export draft invoices to QuickBooks Online, Xero, or FreshBooks with status syncing back to Everhour.
Everhour Project Budgeting supports hourly-rate, fixed-fee, and non-billable project budgets for Asana work, with email alerts at admin-configured percentage thresholds. Managers can review total time, budget remaining, and billable versus non-billable hours before a client limit turns into a billing or staffing problem.
Track Asana staffing work through approval, then let Everhour create invoices from billable time and expenses, exclude non-billable tasks, and sync status back from QuickBooks Online, Xero, or FreshBooks for cleaner billing handoff.
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