Architectural work moves across phases, sites, and deadlines. Everhour keeps project hours organized for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Architects track time to understand design effort, bill client work, review staffing, and keep project records complete. A useful record separates client meetings, estimates, specifications, drawings, contract documents, construction-contract management, site visits, marketing, and presentations. That structure matters because the same person may spend one day on concept design, coordination, and construction administration for different clients.
Project phases give the timesheet its working shape. A firm can align phases with its own contract language or with a stage framework such as the RIBA Plan of Work, which uses stages 0 through 7 from Strategic Definition through Use. A solo architect may need the same discipline at smaller scale, especially when fixed-fee work needs phase-level visibility before the budget is gone.
A strong architecture time entry names the client, project, phase, task, person, date, hours, and billable status. A practical line might read: "Client A, library renovation, Technical Design, door schedule revisions, 2.5 hours, billable." That format gives the project manager, bookkeeper, and principal enough detail to review cost, billing, and scope without reconstructing the week from emails.
Location also matters because architects split work across offices, construction sites, and home offices. A site visit, drawing review, and client presentation all count as work time, but they answer different management questions. Site and task labels help a firm separate coordination effort from documentation effort, and they help self-employed architects support invoices when a client asks what the billed time covered.
Architecture deadlines create uneven weeks. Most architects work full time, and many work additional hours near deadlines, so weekly review needs to show both project pressure and employee time. For covered nonexempt employees under the FLSA, employer records must include hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay after 40 hours in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Emerging U.S. architects may also need licensure records separate from billing records. NCARB's AXP hourly reporting method requires 3,740 hours across six experience areas, including 1,080 hours in Project Planning & Design and 1,520 hours in Project Development & Documentation. Qualifying experience reported within one year receives full credit, while experience older than one year receives 75% credit.
A one-off weekly total is enough when you need a quick personal check, a draft client note, or a rough comparison against a project estimate. It stops being enough when several people touch the same project, phases carry separate budgets, timesheets require approval, or payroll and billing teams need the same source record.
Everhour fits the managed side of that workflow by giving architecture teams team settings, project assignments, approval steps, lock rules, admin time correction, and weekly capacity controls. That structure keeps the record stable after review, while still letting managers correct entries before payroll, billing, or project reporting uses them.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An architect time entry should include the date, person, client, project, phase, task, hours, billable status, and a short work description. Phase and task labels matter because architectural work often moves between briefing, concept design, coordination, technical documentation, site visits, construction administration, and handover. Complete labels make later billing, staffing review, and scope discussions easier to defend.
Project phase should usually be the main structure, with tasks underneath it. Phase tracking shows whether effort is landing in concept design, technical design, construction administration, or another project stage. Task tracking adds the practical detail, such as drawings, specifications, coordination, inspections, or client meetings. Both levels together give principals a cleaner view than a flat list of uncategorized hours.
Architect time records can support AXP preparation when entries map cleanly to the relevant experience area, supervisor, date, and work description. NCARB's hourly reporting method requires 3,740 total hours across six experience areas. Candidates should report qualifying experience within one year for full credit because NCARB gives 75% credit to experience older than one year.
Separate billable and internal categories keep client invoices and firm management reports from blending different types of effort. Client design work, documentation, coordination, and site visits may be billable under the engagement. Marketing, presentations for new work, internal meetings, and business development usually need their own labels so utilization and project profitability reports stay readable.
The most damaging mistake is recording only total hours without client, project, phase, and task detail. A 46-hour week tells a principal that someone was busy, but it does not show whether a fixed-fee phase is over budget, whether construction administration is consuming unexpected time, or whether an invoice line has enough support for client review.
Everhour Team Management lets firms set project assignments, weekly capacity, approval workflows, lock rules, and admin time corrections. A project manager can review submitted time, request fixes, and protect approved entries from later edits before the data moves into billing, payroll review, or project reporting.
Use Everhour to manage approved architecture timesheets with capacity, assignments, approvals, and locked periods, so project hours stay ready for billing and review.
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