Everhour logs task and project time for architects, with approval and billing workflows that keep timesheets reviewable.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A good architect timesheet helps you record the work behind a drawing set, site visit, client meeting, or internal business task without turning the week into a memory test. Track by client, project, phase, task, person, date, and billable status. Use USD rates when the record feeds U.S. billing or payroll, unless the client contract says otherwise.
Architecture work often moves between office work, construction sites, and home offices. A useful entry names the work clearly: "Technical Design, door schedule revisions, 2.5 hours" or "Construction & Evaluation, site inspection notes, 3 hours." That level of detail lets a firm explain invoices, review workload near due dates, and separate client work from marketing, presentations, and practice management.
Architecture projects need phase visibility because a single project can pass through briefing, concept design, coordination, planning, tender, construction, inspection, and handover. The RIBA Plan of Work organizes building projects into stages 0 through 7, from Strategic Definition through Use. U.S. firms do not need to follow RIBA, but a stage-based structure gives timesheets a common language.
A practical setup gives each project phase its own task group or label, then lets architects log time against specific outputs. Concept options, planning materials, specifications, drawings, contract documents, and construction-contract management should not collapse into one general "design" bucket. Phase detail helps principals compare planned effort to actual effort and see which projects consume coordination time.
Architects often need more than one view of the same work. A firm principal may need billable hours by client and phase. An emerging architect may also need licensure-related experience records. Under NCARB's AXP hourly reporting method, U.S. candidates document 3,740 required hours across six experience areas, with full credit for qualifying experience reported within one year and 75% credit after one year.
Do not treat a client invoice category as an AXP category unless it actually matches the experience area. Project Development & Documentation has 1,520 required hours, while Construction & Evaluation has 360 required hours, so vague time labels create cleanup later. Keep project billing codes, internal roles, and AXP-oriented notes distinct enough for each review process.
A one-off weekly timesheet is enough when a solo architect needs a simple record for one client, one project, or a short reporting period. It works when the goal is a clean export, a billing backup, or a quick workload review after a busy week. The risk grows when several architects, engineers, consultants, and phases share the same budget.
A managed workflow becomes necessary when tracked time must feed approvals, project assignments, capacity planning, billing, or payroll review. Everhour Team Management gives architecture firms lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflows, roles, project assignments, team groups, and team-wide time policy defaults, so time records stay reviewable after a reporting period closes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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An architect timesheet should include the date, person, client, project, phase, task description, hours worked, billable status, and rate when billing applies. Strong entries also separate office work, site visits, construction administration, design coordination, documentation, and business development so a principal can review effort by project stage and purpose.
Architecture firms should create consistent phase labels before people start entering time. A stage-based structure can follow internal phases or a recognized framework such as RIBA stages 0 through 7. The key decision is consistency: everyone should log concept design, technical design, construction, inspection, and handover work under the same phase names.
Covered employers under the FLSA must keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping form or system. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Vague task labels create the most preventable billing disputes. A line that says "project work, 6 hours" gives a client little basis for review. A stronger entry says "Project Planning & Design, reflected ceiling plan revisions, 6 hours" or "Construction & Evaluation, site observation report, 2 hours." Specific entries connect the invoice to visible project progress.
Emerging architects using NCARB's AXP hourly reporting method need experience documented across six areas totaling 3,740 required hours. A normal firm timesheet can support that process only if entries carry enough detail to map work to the correct experience area. Late reporting matters because NCARB gives full credit within one year and 75% credit after one year.
Everhour Team Management lets architecture firms set lock rules, correct time as admins, assign roles, group team members, set weekly capacity, and approve timesheets before billing or payroll review. That structure helps principals close a reporting period without losing control of late edits or project access.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with columns, grouping, filters, date ranges, and exports. Architecture teams can review project, task, member, billable time, labor cost, and budget data without rebuilding the timesheet record in a spreadsheet.
Replace scattered weekly entries with approved records. Everhour gives architecture teams team management controls that protect timesheets and keep project hours ready for review.
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