Everhour turns tracked ClickUp task time into billable records for freelancers who invoice clients from approved work.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to turn ClickUp project work into a billing record you can send, explain, and archive. The practical job is simple: separate billable work from non-billable work, attach the right rate, review the time, and pass only approved charges into the invoice. A clean record protects both sides because the client sees the work performed, the person or task behind it, and the amount charged.
For freelance work, keep administrative time visible even when it is not billed. Discovery notes, internal edits, unpaid revisions, and project management still affect margin. Marking those entries non-billable keeps them out of the invoice while preserving the full cost of the engagement. That split shows whether a client is profitable without inflating the amount due.
Rates need a billing rule before the invoice period starts. A solo freelancer may use one hourly rate for the whole project. A small freelance team may need rates by person, by project, or by task type. Everhour supports project rates, member rates, and custom task rates, so the billing setup can match the agreement instead of forcing every entry into one price.
A defensible record shows more than duration. Each entry needs the task context, person, date, billable status, description, and rate basis. A task titled "Homepage design review" with 2.5 billable hours at $95 per hour gives the client a clear charge. A vague entry such as "work" creates review friction because the client cannot connect the fee to a deliverable.
Freelancers often lose money by hiding non-billable work instead of tracking it. Client emails, scope clarification, quality checks, and unpaid changes still consume time. Mark those entries non-billable when the contract excludes them, then review billable time, non-billable time, billable amount, and cost before invoicing. The invoice stays clean, and the project record still shows the full workload.
The main decision is where the billing exception belongs. A whole project can be billed by one method, but a specific task inside a billable project may need to stay non-billable. A member rate can also be set to 0 for a project when that person's work should not create client charges. Place the exception at the level that matches the agreement.
A one-off tally is enough when you have a short project, one rate, no expenses, and a client who accepts a simple summary. It starts breaking down when the work spans several ClickUp tasks, includes multiple rates, mixes billable and non-billable time, or requires a repeatable invoice backup for client review. Manual copying also raises the risk of charging the same time twice.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable tasks. Freelancers can preview uninvoiced time, choose a client-facing line-item structure, customize invoice details, and export invoices to QuickBooks Online, Xero, or FreshBooks, with status, number, issue date, and amount visible back in Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Review the work by client, project, task, person, date, and billable status before creating the invoice. Confirm that each billable entry has a clear description and the correct rate basis. Keep non-billable entries in the record for margin review, but exclude them from the client amount unless the contract says they are chargeable.
A solo freelancer usually uses a project rate or default member rate. A freelancer who brings in subcontractors often needs member rates, because different people carry different client prices and internal costs. Custom task rates fit work priced by activity, such as strategy, design, development, or support, when the contract names those categories.
Yes, unpaid client communication should stay in the time record with non-billable status when the agreement excludes it from fees. Removing it makes the project look healthier than it is. Keeping it visible lets you compare total effort against billable revenue and decide whether the next contract needs a clearer scope or higher rate.
Use an invoicing process that separates uninvoiced time from already invoiced time. After time appears on an invoice, it should be marked as invoiced so it does not reappear in a future billing run. Duplicate charges usually come from exporting time, editing a spreadsheet, and later rebuilding the invoice from the same source entries.
Send the level of detail the client needs to approve the charge without exposing internal noise. A summary by project works for retainers with simple reporting. A breakdown by task, person, or date works better for time-and-materials work. Keep descriptions specific enough to connect the charge to delivered work.
Everhour Billing & Invoicing lets freelancers select uninvoiced billable time and expenses, preview the breakdown, and generate an invoice without rebuilding timesheets manually. It calculates invoice amounts from rates, excludes non-billable work, supports invoice customization, and exports drafts to QuickBooks Online, Xero, or FreshBooks.
Everhour embeds timer and manual time entry controls inside ClickUp through the browser extension, then saves tracked time to Everhour reporting. ClickUp folders, tasks, tags, and custom fields sync into Everhour, so billing reports can follow the same work structure used during the project.
Track ClickUp task time, approve billable entries, and send invoice-ready totals through Everhour Billing & Invoicing for cleaner freelance client billing.
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