Everhour embeds time tracking in ClickUp tasks so managers can review weekly billable hours before invoicing or payroll review.
Try with my ClickUp
$10k of $15k
Hourly
0:00:00
Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to turn ClickUp task work into a weekly record that a manager can review before payroll, client billing, or project reporting. The useful output is a person-by-person timesheet with task names, dates, durations, billable status, comments, and any non-project time that explains the week. Each entry needs enough context for an approver to accept it without chasing the employee.
For a team, the hard part is consistency. One person starts a timer on every task, another enters Friday afternoon totals, and a third forgets to mark internal work as non-billable. A clean weekly record separates billable client work from non-billable support, keeps time attached to the right ClickUp task, and makes late edits visible before the hours move into invoicing or payroll review.
Start with the fields that survive review: person, ClickUp task, project, date, time range or duration, billable status, description, and tag. A billable entry such as 2.5 hours on "Client onboarding checklist" needs a clear task name or description, plus a tag that separates implementation, meetings, or support. Internal admin time stays visible as non-billable so utilization reports and invoice totals do not fight each other.
Review by week because billable hours lose context after projects move on. Compare daily totals against working expectations, scan comments on long entries, and confirm that time-off or other non-project categories explain gaps. Approval should happen after corrections, then the approved period stays locked for regular members. Admin corrections belong in the record with a clear reason, especially if billing or payroll review has already started.
Billable status is the decision that turns tracked work into a client charge. Set the rule at the project level first, then treat task-level exceptions as review items. A strategy call can be billable under one agreement and internal under another, so the approver needs the client rule, task context, and comment in the same weekly view before the entry becomes invoice-ready.
Common errors come from mixed meetings, duplicated manual entries, and time logged to a parent project when the work happened on a specific ClickUp task. Mark exceptions before approval: non-billable rework, internal training, pre-sales calls, and project management time that the client contract excludes. A reviewer also needs to catch entries with no description when billing reports use task-level detail.
A one-off timesheet works for a small client job when one person logs the week, reviews the entries, and sends a simple billing summary. That breaks down once several people update ClickUp tasks, managers need approvals, and accounting expects the same reviewed totals every time. At that point, the timesheet needs a submission deadline, an approver, locked approved periods, and a correction process that leaves history intact.
Everhour adds that managed layer around ClickUp work: embedded timers and manual entries, synced tasks and tags, weekly timesheets, approvals, locked periods, and exports. Managers can review submitted time, reject or partially approve entries that need changes, then send the approved record to billing, payroll review, or reporting without rebuilding the week from scattered notes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use one weekly view by person, task, project, date, duration, billable status, and description. Keep each client charge tied to the specific ClickUp task that produced the work. Group internal meetings, training, and admin time as non-billable categories. Approve only entries that match the client agreement and give enough detail for invoice review.
Manager approval belongs on entries that affect a client invoice, payroll review, project budget, or capacity report. Give extra attention to long blocks, Friday manual entries, edits after submission, work logged by an admin for another person, and task time marked billable without a description. Approval turns the week from a draft into an operating record.
Keep non-billable time in the same weekly record instead of deleting it. Internal support, rework outside the client agreement, training, and admin tasks explain workload without inflating invoice totals. The reviewer can separate billable amount, non-billable effort, and utilization only when the hours stay visible with the same dates and people.
The most damaging mistake is approving totals before task context is complete. A weekly total of 38 hours confirms time exists for payroll review while still leaving billing without the client, task, rate category, or exception. Fix missing task links, billable flags, descriptions, and unusual daily totals before approval locks the period.
Lock approved billable hours after the manager finishes review and corrections. The lock protects the totals used for client billing, payroll review, and project reports. Late changes need an admin correction path with activity history, because silent edits after approval make invoice totals and team reports disagree with the reviewed week.
Everhour uses its ClickUp integration and browser extension to place timers, manual time entry, estimates, budgets, and a timesheet button inside ClickUp tasks. Synced folders, tasks, tags, and custom fields carry the task context into Everhour timesheets and reports, so managers review billable hours against the same work structure.
Everhour Timesheets let managers approve, reject, or partially approve submitted weekly time, then keep approved time locked for regular members. Admins can correct entries when payroll review or billing needs cleanup, and activity history helps show later changes instead of hiding them in the invoice process.
Connect ClickUp to Everhour, keep timers and timesheets close to task work, and move approved billable hours into reports, budgets, and invoices for cleaner billing with Everhour.
14-day free trial · No credit card · Cancel anytime
