Everhour prices ClickUp task time with billable controls, rates, approvals, and invoice-ready reports.
Try with my ClickUp
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to shape the handoff from ClickUp task work to client billing. The practical goal is a clean record of who worked, which task they touched, the date and time range, the duration, the billable status, and the note that explains the client value. That record gives the billing owner enough detail to approve hours, price them in Everhour, and prepare an invoice without reconstructing the week from comments or memory.
For agencies, consultants, and freelancers, the same process also protects non-billable work. Internal coordination, rework, sales support, and admin cleanup belong in the project history even when the client should not pay for them. Keeping those hours visible lets the team compare total effort against billable revenue, explain margin pressure, and improve future scopes instead of hiding work that shaped the delivery.
Set the rate rule in Everhour before time is reviewed. A project rate works when every hour sells at the same price. A member rate works when partners, designers, developers, or assistants bill at different rates. A custom task rate works when a work type has its own price, such as discovery, implementation, or training. Pick one rule per client agreement and document exceptions before the billing period starts.
Each time entry needs enough detail to survive client review. The task name shows the work item, the person identifies the billing role, the date and time range place the work in the billing period, and the duration drives the charge. A description should name the delivered activity, not the worker's private shorthand. Tags can separate work types, phases, or retainers when the invoice needs that structure.
The most expensive billing mistake is mixing chargeable work with support work after the fact. Mark the billable status as close to the ClickUp task as possible, then keep non-billable time in the Everhour review report. A client invoice should exclude non-billable hours, while the internal report should still show them because they explain delivery effort, scope drift, and profitability.
A second mistake is applying a rate after approval without checking the contract. Retainers, fixed-fee projects, and time-and-materials work produce different billing conversations. A recurring retainer needs a clear reset period and a visible record of unused, used, or overrun effort. A time-and-materials invoice needs rate-priced hours and a breakdown the client recognizes from the project structure.
A one-off tally is enough when a solo freelancer needs a short invoice from a small set of ClickUp tasks. The tally should still separate billable and non-billable time, apply the agreed rate, and keep the supporting notes. The moment more people, rates, projects, or approval steps enter the process, a spreadsheet becomes the place where billing errors collect.
Everhour turns that manual handoff into a managed workflow by keeping ClickUp tasks connected to timers, manual entries, billing status, rates, timesheets, reports, and invoice preparation. Approved hours can move into billing without re-keying, while non-billable work stays available for margin review. That gives the billing owner one record for work performed, amount due, and remaining exceptions.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with the client, billing period, and ClickUp project scope, then filter to the tasks included in the agreement. The reviewer should confirm the worker, date range, duration, billable status, and description before pricing the time. This sequence catches missing notes and wrong billable flags before the invoice total becomes the focus.
Use a project rate when the contract sells every approved hour at one price. Use member rates when the client's rate card changes by role or person. Use task rates when specific work types carry their own price. The billing record should show the rate source clearly enough for the client to match it to the agreement.
Document the exception at the task, person, or work-type level before the invoice is drafted. A task-level exception fits internal rework inside a billable project. A person-level exception fits a trainee, observer, or role that the client should not pay for. The internal report should keep the hours visible even when they are excluded from the billable amount.
Approval turns raw time entries into reviewed billing inputs. The approver checks whether each entry belongs to the client, carries the right billable status, includes a usable description, and falls inside the billing period. After approval, invoice prep should use the approved set rather than a fresh export of unreviewed time.
Match the invoice grouping to the way the client approves work. Project-level lines work for simple retainers. Task or phase lines work when the client wants delivery detail. Person or role lines work when the agreement uses a rate card. Date-level detail helps when the client checks activity against a specific service window.
Everhour lets admins set billing status at the project level, mark specific tasks non-billable, use custom task rates, and set member-rate exceptions when a person's time should be excluded. Admin reports can show Billable Time, Non-Billable Time, Billable Amount, and Cost by member or task.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from rates and billable entries. Invoice lines can be grouped by project, task, person, date, or another available breakdown, then exported to QuickBooks Online, Xero, or FreshBooks.
Keep ClickUp tasks connected to billable status, task exceptions, rates, and admin reports so approved hours move into billing with less re-keying and clearer client totals in Everhour.
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