Everhour turns ClickUp task work into client-ready time records with reporting, billable status, rates, and invoice handoff.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to shape ClickUp project work into a billing record a client can read without extra explanation. The task is the work context. The time entry adds the person, date, duration, description, tag, and billable status. That combination gives you enough detail to separate chargeable delivery work from internal review, admin, training, or rework that should stay visible without landing on the invoice.
For client billing, every time entry needs a clear billing decision before review. A vague entry such as "updates" forces someone to interpret the record later. A stronger entry names the task outcome, such as "Updated onboarding checklist and client handoff notes." Keep non-billable time in the same workflow so project profitability and staffing reviews show the full cost of serving the client.
Client time becomes money only after the billing rule is clear. A project rate works when every hour on the project sells at the same price. Member rates work when seniority, role, or contractor cost changes the client-facing price. Custom task rates work when specific services need separate pricing, such as strategy, implementation, support, or QA.
Rate changes need dates, especially during long engagements. If a consultant moves from $125 to $150 per hour on March 5, 2026, time before that date should keep the older rate and time after it should use the new one. That preserves revenue reporting and stops one mid-period change from rewriting past client work.
A defensible client-facing time record shows who did the work, which project or task it belongs to, the date, the duration, the billing status, and a short work note. Tags help when the client wants time grouped by service type, phase, or department. The review step should catch missing notes, accidental billable status, unusually large entries, and time assigned to the wrong client project.
Approval matters because invoices should come from reviewed time, not a rough export. The billing reviewer needs to see billable time, non-billable time, billable amount, cost, and task detail before sending anything to accounting. That review also protects client trust. A client can challenge a line item, and your team can answer from the record instead of reconstructing the week from memory.
A one-off export is enough when one person bills one client for a small period and no one needs budget, approval, profitability, or recurring reporting. Manual totals break down when multiple people work across tasks, billable exceptions change by task, and the billing reviewer needs a reliable paper trail before the invoice leaves.
A managed workflow keeps ClickUp as the task context while Everhour holds tracked time, billable settings, rates, approvals, reports, and invoice preparation. Approved, rate-priced hours can flow into billing without re-keying. Reports can group the same work by client, project, task, person, date, billable status, revenue, cost, and invoice status.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Log time against the task that represents the client deliverable, then add the date, duration, person, billing status, and a short work description. Keep internal or admin work attached to the same client project when it affects profitability, but mark it non-billable when the client should not pay for it.
Use one project rate when every hour has the same client price. Use member rates when pricing changes by person or role. Use custom task rates when certain task types carry their own price. The rate rule should match the client agreement before time is reviewed for billing.
A defensible report includes project, task, person, date, duration, description, billable status, billable amount, and non-billable time. Add tags when the client expects hours grouped by phase, service type, or retainer bucket. Avoid notes that only make sense to the person who wrote them.
Non-billable client work should stay in reports because it shows the true cost of delivery. Removing it makes profitability, staffing, and scope review less accurate. The billing report should separate billable and non-billable totals so the client invoice stays clean while the internal record stays complete.
The most common mistake is approving time before billable status and rates are reviewed. That creates invoice lines that look complete but still require judgment. Review task ownership, work notes, billable status, rate rule, and date range before time moves into invoice preparation.
Everhour Reporting lets admins build client billing reports with columns such as task, project, client, member, comments, billable time, labor costs, profit, invoice status, and integration fields. Reports can be grouped, filtered, exported as CSV, Excel/XLSX, or PDF, and scheduled for email delivery.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable work. Invoice line items can be grouped by the structure the client expects, such as project, task, person, or date.
Turn ClickUp task work into approved billing records with Everhour Reporting, grouped exports, invoice status visibility, and profit-aware client reports.
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