Everhour adds planning and billing context to ClickUp projects so agency hours become client-ready records.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this workflow to turn ClickUp task work into a client billing record. Each entry needs a task or project, the person who did the work, time worked, date range, billable status, and a short description that explains the client value. Agencies also need the non-billable side of the ledger, because internal review, onboarding, and account coordination explain margin without inflating the invoice.
For an agency, the goal is a clean handoff from delivery work to billing review. Project managers need approved hours by project and person. Finance needs rates that match the agreement. Account leads need enough task context to answer a client question without reopening every work thread. The final record should separate chargeable delivery from internal work before anyone builds the invoice.
Start with the work details already attached to time entries: task, person, duration, date and time range, billable status, description, and tags. Then connect those details to the agency's billing setup: project rate, member rate, or custom task rate. A defensible record ties those items together so the invoice total traces back to named tasks and named people.
Rate setup needs the same clarity as task setup. A time-and-materials agency can price work by a project rate, a member rate, or a custom task rate. Person-based rates fit seniority pricing, project rates fit a blended agreement, and task rates fit work categories that carry their own price. The billing layer should apply the right rate to each reviewed entry before the invoice is created.
Agency invoices fail review when billable status becomes a late spreadsheet decision. Mark delivery work, client meetings, implementation, and approved revisions according to the contract as billable. Mark internal standups, sales support, training, agency-side rework, or account admin as non-billable when the agency absorbs that time. The split should happen while the work context is fresh, before month-end billing review.
Keep non-billable time visible in reports instead of deleting it from the client file. Non-billable hours explain utilization, scope friction, and profitability, even when they stay off the invoice total. The common mistake is hiding internal time so the invoice looks simpler. That removes the evidence agency leaders need when a retainer runs hot or a project margin shrinks.
A one-off tally is enough when one person needs to total a short billing period and the client accepts a simple summary. A managed workflow becomes necessary when several agency roles log time against the same ClickUp projects, rates vary by person or work type, approvals happen before billing, and non-billable work still has to inform margin.
Everhour gives that workflow a durable record: embedded timers and manual entries on ClickUp tasks, billable project setup, budgets, timesheets, and reports that carry rates through to billing. Resource Planning adds member and project views, weekly capacity, scheduled time off, and planned-vs-actual comparisons, so account leads can see staffing pressure before reviewed hours become invoice data.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Classify time before invoice review, while the manager still remembers the work. Use the client agreement as the rule: delivery tasks, client-approved meetings, and agreed revisions go into billable time; internal coordination, sales support, and agency-side rework stay non-billable when the agency absorbs those hours. Keep both categories in the record so revenue, margin, and client backup use the same source.
Attach rates at the level that matches the client agreement. A project rate fits blended agency work. Member rates fit seniority-based pricing. Custom task rates fit defined work categories. The rate basis belongs with the reviewed time entry, because the invoice amount must trace from task hours to the price the client accepted.
Keep non-billable time that affects margin, staffing, or client context: internal project management, account coordination, training, unbilled revisions, and work outside the billing agreement. Visibility does not make those hours invoiceable. It keeps the agency's delivery cost accurate and gives managers evidence for scope reviews, retainer changes, and future estimates.
Invoice-ready entries have a person, task, date, duration, billable status, rate basis, and review status. The reviewer should remove duplicates, correct vague descriptions, confirm non-billable exclusions, and close the billing period before the invoice is prepared. Once hours move into an invoice, the record should prevent the same time from being billed again.
Client disputes often start with vague time descriptions paired with a single total. A line that says only "website work" forces the client to question the whole invoice. A defensible entry names the task or deliverable, shows the person, includes the date and duration, and uses the agreed billable status and rate basis.
Everhour Resource Planning shows agency workload on visual timelines with member and project views, weekly capacity, availability gaps, scheduled time off, and planned-vs-actual time. Managers can compare planned assignments with tracked ClickUp task work before billing pressure turns into late staffing changes or margin loss.
Everhour Billing & Invoicing lets users select uninvoiced billable time and expenses, preview the breakdown, and generate a client invoice. It calculates amounts from rates and billable hours, excludes non-billable work, and marks invoiced time so the same billable hours do not appear in a later invoice.
Use Everhour Resource Planning to view agency capacity by member or project, account for scheduled time off, and compare planned work with tracked time for more predictable client billing.
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