Everhour adds rate-priced time and billing review to ClickUp sprint work, so approved hours stay ready for invoices.
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use a sprint as the period you review before charging a client. ClickUp stays the task system: work sits in a Workspace, Spaces, Sprint Folders, Lists, tasks, and subtasks. The billing record adds the commercial layer: time worked, billable status, rate source, approval status, and any invoice grouping the client expects.
Use this workflow when a finished sprint needs to show which hours became money owed. The clean output is a list of approved billable entries, visible non-billable work, rates applied from the right level, and a handoff to an invoice without rebuilding the sprint from memory later.
Each billable sprint entry needs enough detail for a reviewer to tie work back to a client obligation. Capture the person, date, duration, date range, ClickUp task or subtask, billable status, and a short description. Tags help separate implementation, review, support, or other categories when the client wants grouped lines.
The sprint itself should not be the only detail on an invoice. A line labeled "Sprint 12, 86 hours" forces the client to ask for proof. A stronger billing packet groups time by project, task, person, date, or agreed line-item structure, then keeps non-billable work out of the amount due while preserving it for margin review.
The billing agreement sets rates; the sprint ceremony only sets the work cadence. Use project rates when the client pays one hourly rate, person rates when seniority or role changes the price, and custom task rates when a specific class of work has its own price. Fixed-fee projects still need time review because hours explain margin and scope pressure.
The billable split needs the same attention. Time inside a billable project can include work the client should not be charged for, so reviewers need a clear way to exclude those tasks from billable totals. Keeping non-billable hours visible prevents a false story where the invoice looks clean but delivery cost disappears.
A free one-off review works for a short engagement with a few tasks, one rate, and an uncomplicated invoice. It breaks down when a sprint includes different billable roles, task-level exclusions, late time edits, expenses, or a client who expects a line-item breakdown before approving payment for the billing period.
Everhour keeps ClickUp tasks as the work context while rates, billing status, budgets, and reports live in one time layer. Approved entries then feed invoice generation from uninvoiced time and expenses, with non-billable tasks excluded and invoiced time marked so it does not get reused in the next billing cycle.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Treat the sprint as the review period and the task list as supporting detail. The billing packet should show the client, project, task or subtask, person, date, duration, billable status, and approval state. The sprint name helps filter the work, but the invoice still needs line detail that explains the amount owed.
Non-billable hours are hours you want to measure but exclude from the client charge. The client agreement should decide the split. A reviewer should mark task-level exclusions before totals are priced, because mixing billable and non-billable work inside one sprint inflates the invoice and hides delivery cost.
Attach rates at the level that matches the contract: one project rate for a single blended price, person rates for role-based billing, fixed fee for capped project revenue, or custom task rates for special work categories. The sprint groups time for review; it should not replace the rate method.
An invoice-ready entry gives a reviewer enough evidence to approve the charge without asking the contributor to reconstruct the day. Include the task, person, date, amount of time, billable status, and a plain description of the work. A vague note such as "updates" belongs in internal cleanup before client review.
Reports break when task context is missing, non-billable work remains priced, rates are applied from the wrong level, or approved time changes after the billing review. Rate changes also need effective dates, so older sprint work keeps the rate that was valid when the work was performed.
Everhour Overtimes lets admins set daily and weekly overtime limits, then surface 1.5x and 2x overtime in Team Hours. Payroll calculations use employee hourly cost and tracked time, while the sprint billing review keeps client charges tied to billable entries and rates.
Everhour Billing & Invoicing starts from uninvoiced billable time and expenses, previews the breakdown, and generates an invoice without rebuilding timesheets manually. Non-billable tasks stay out of the amount due, and invoiced time is marked so the same sprint hours do not appear on a later invoice.
Track ClickUp sprint work in Everhour, review daily and weekly overtime limits in Team Hours, and keep client billing tied to approved billable entries and rates.
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