Everhour adds billable tracking, rates, approvals, and invoice-ready records to client work managed in ClickUp.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Organize client work in ClickUp into hours that can be reviewed, priced, and billed. The practical goal is a defensible record: task name, person, date, duration, billable status, rate basis, and a clear description of the work performed. That record gives the client enough detail to understand the charge without forcing your team to rebuild the week from notes.
Billable work and non-billable work both matter. Delivery, strategy, implementation, and support may belong on an invoice. Internal meetings, training, corrections, or sales activity may stay non-billable while still showing the real cost of serving the client. Keeping both categories visible protects margin analysis and stops teams from hiding effort simply because it will not be charged.
A strong setup starts with the billing rule for the project. Time-and-materials work usually needs rates attached to the work being billed. Fixed-fee work still needs tracked time, because the team must compare effort against the agreed fee. Non-billable projects still need records when managers want cost, utilization, and capacity reporting across client accounts.
The common mistake is marking everything billable because the project is client-facing. Client-facing work includes chargeable delivery and non-chargeable overhead. A project kickoff may be billable under one contract and non-billable under another. A rework task may be excluded from the invoice if the team caused the issue. The billing rule belongs close to the task, not in a spreadsheet recreated at month-end.
Rates decide how tracked time becomes money owed. A project rate works when every approved hour has the same price. Member rates fit teams that bill senior, mid-level, and junior roles differently. Task rates fit repeatable service lines, such as QA, design, implementation, or account management, when the client expects separate pricing by work type.
A useful time entry tells the billing reviewer more than the duration. For example, a record for 2.5 hours on a migration task should include the assignee, work date, task context, billable status, and a description specific enough for client review. A vague note such as "updates" creates friction. A precise note such as "mapped legacy fields for customer import" supports approval and invoicing.
A one-off tally works when you need a quick total for a small job, a short client question, or a one-time reconciliation. It breaks down when several people touch the same ClickUp project, rates differ by person or task, or the billing period needs review before an invoice goes out. Manual totals also make it easy to reuse time that was already invoiced.
Everhour gives that workflow a managed path: team members track time from ClickUp tasks and submit weekly project and working hours. Managers approve, reject, or partially approve submitted time before billing review, and admins can lock completed periods so approved records do not keep changing before invoice preparation.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Mark work billable when the client agreement allows that time to be charged. Delivery, implementation, consulting, and support often qualify. Internal administration, training, sales work, and corrective rework often stay non-billable unless the contract says otherwise. The billable flag should follow the client billing rule, not the general fact that the work belongs to a client project.
Non-billable hours should stay visible in internal billing reports because they explain margin, staffing load, and account cost. They should not appear as chargeable invoice lines. This split lets a manager see the full effort behind a client relationship while sending the client only the approved billable portion.
Use a project rate when every hour is priced the same. Use member rates when the client pays different prices for different people or roles. Use task rates when the contract prices work types separately. The chosen rate structure should match the signed agreement, because billing review must price billable time with the correct rate, include billable expenses when they belong on the invoice, and exclude non-billable work.
The most common dispute comes from vague or inconsistent time records. A client can question a line that has a duration but no useful work description, a billable flag that contradicts the contract, or a rate that changed without a dated basis. Clean records show who worked, when the work happened, what task it supported, and why it belongs on the invoice.
Review billable hours at least weekly when multiple people work on the same client account. Weekly review catches missing entries, wrong billable status, and unclear descriptions while the work is still fresh. Month-end review is still useful for invoice assembly, but it should not be the first time a manager checks the billing record.
Everhour Timesheets collect weekly project and working hours so managers can review time before billing. Team members submit time, managers approve, reject, or partially approve submitted entries, and admins can lock completed periods before the billing record is finalized.
Everhour supports billable project setup, task-level non-billable controls, and reports with billable time, non-billable time, billable amount, and cost. That lets admins review chargeable work and internal effort separately before invoice preparation.
Track ClickUp work with Everhour Timesheets, review submitted entries, and lock completed periods so rate-priced billable time reaches invoicing with a cleaner approval trail.
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