Everhour adds embedded tracking, rates, and billing reports around ClickUp tasks for cleaner client invoicing.
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This page is for turning individual ClickUp tasks into client charges with enough detail for review. The practical goal is a defensible billing record: who worked, which task they worked on, how long it took, whether the time is billable, and which pricing rule applies before the invoice is prepared.
Per-task billing fits work where clients care about specific deliverables, support tickets, implementation items, revisions, or scoped service tasks. Non-billable work still belongs in the record because it explains total effort, margin, and staffing needs, even when the client invoice only includes approved billable task time.
A task billing workflow starts with the task, person, duration, date or time range, billable status, description, and tags. Those fields separate chargeable client work from internal review, rework, sales support, admin time, and other non-billable effort that should stay visible in reports.
Rates need a defined rule before anyone reviews time. A team can price work by project rate, member rate, or custom task rate in Everhour, depending on the client agreement. A design task can carry one task rate while development uses member rates, but the rule must be set before invoice preparation.
The common mistake is treating a task timer as an invoice line before review. A billable flag marks intent, but the billing record still needs a clean description, the right task, the right date, and a rate that matches the client agreement. Missing context creates invoice disputes because the client sees time, not the reason behind it.
Approvals protect the handoff. A manager should review task entries for duplicate time, vague notes, non-billable work marked billable, and approved work left outside the invoice period. After approval, the billing report or invoice draft should show only the task time that belongs to that client, project, and billing cycle.
A free one-off workflow is enough when you bill one client, use a simple rate, and can review a short task list manually. It breaks down when several people log time across ClickUp tasks, rates differ by person or task type, and the invoice needs to match approved hours without spreadsheet re-keying.
Everhour adds the managed layer: ClickUp tasks stay as the work record, while embedded Everhour controls handle timers, manual entries, estimates, budgets, timesheets, rates, and reporting. Approved, rate-priced task time can move into billing reports and invoices with the billable and non-billable split preserved.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Per-task billing means each chargeable task carries the time record needed for client billing. A usable record includes the task, person, duration, date or time range, billable status, description, tags, and the rate rule used to price the work. The client invoice can then group or show charges by task instead of only by project.
Non-billable task time should stay visible because it explains delivery cost, margin, and team workload. It should not be included in the client amount due. Keeping billable and non-billable time side by side helps managers spot unbilled scope, internal rework, and tasks that need a billing status correction before invoicing.
The client agreement decides the rate. A project rate fits uniform work, member rates fit role-based or person-based pricing, and custom task rates fit specific task types in time-and-materials work. The rate rule should be set before approval so the billing report, invoice amount, and project profitability report use the same pricing basis.
A defensible task billing record identifies the task, worker, date, duration, billable status, and a plain description of the work completed. It also separates approved billable time from internal or non-billable time. That detail gives the client enough context to verify the charge without asking for a rebuilt timesheet.
The most common mistake is invoicing raw task time before checking billing status and rates. A task can have valid time but still be non-billable under the client agreement. A rate can also change by person, project, or task type. Review those fields before creating the invoice, especially when several people worked in the same billing period.
Everhour uses its ClickUp integration and browser extension to place tracking controls inside ClickUp workflows while syncing ClickUp folders, projects, tasks, tags, and custom fields into Everhour. Teams can track task time from ClickUp, then use Everhour's reporting layer for billable time, non-billable time, rates, budgets, and billing review.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices. It calculates invoice amounts from billable time, project or member rates, and billable expenses while excluding non-billable work, then marks invoiced time so the same approved task hours do not appear again in a future invoice.
Everhour connects ClickUp task work to embedded tracking, rates, approvals, reports, and invoice-ready billing records, giving client teams a cleaner path from approved hours to billable revenue.
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