Everhour turns ClickUp task time into billing-ready records, with rates, approvals, and invoices tied to client work.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
ClickUp provides the task and project structure for the work being billed. Everhour syncs ClickUp folders, projects, tasks, tags, and custom fields, then adds the billing layer around that work. A manual ClickUp time entry can store the person, duration, date and time range, billable status, description, and tags. Advanced time tracking also supports time not associated with a task.
The practical job is to collect the week's task time, separate billable from non-billable work, apply the right rate structure, and send approved hours toward an invoice. Non-billable time should stay visible because it explains project effort, internal support, and scope pressure. Hiding it makes profitability and client history weaker, even when those hours never appear as charges.
Billable status should follow the client agreement, not the team's memory at invoice time. A project can use a standard hourly project rate, hourly member rates, or a fixed-fee setup. A billable project can still contain non-billable tasks, such as internal QA, sales support, onboarding, or rework that the client does not pay for.
Rates need the same discipline. A senior consultant, designer, and analyst can carry different billable rates on the same client account, and a project override can price one engagement differently from a person's default rate. Custom task rates fit time-and-materials work when the task type drives the price. Dated rate changes protect older periods from being recalculated after a new agreement starts.
A defensible billing trail connects each charge back to approved work. A good record shows the person, date, duration, billing status, rate basis, description, and any expense that belongs on the client invoice. Task context should be attached when the billed work comes from a specific ClickUp task. The invoice handoff becomes cleaner when uninvoiced time is reviewed by client, project, task, person, or date before it becomes a formal bill.
Common mistakes happen before invoice creation. Teams approve vague entries, mix internal coordination with client work, apply one rate to every role, or include the same time twice across separate billing runs. Marking invoiced time as already used prevents accidental reuse. Client defaults for contacts, taxes, discounts, and payment terms also reduce manual edits when the invoice is created.
A free one-off workflow is enough when one person reviews a small set of hours, applies one rate, and creates a simple invoice from a short billing period. It breaks down when multiple people work across ClickUp tasks, rates vary by person or project, expenses need review, or managers must approve timesheets before billing.
Everhour fits the managed workflow: tracked ClickUp task time flows into billing and invoicing, non-billable tasks stay excluded from invoice totals, and amounts are calculated from rates, time, and billable expenses. Approved hours can become invoices without rebuilding timesheets manually, then invoices can export to QuickBooks Online, Xero, or FreshBooks with status details synced back.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A billing timesheet should identify the person, date and time range, duration, billable status, rate basis, and a short work description. Add the ClickUp task when the charge relates to specific task work. Client-facing records also need reviewed expenses when those expenses are billable. Keep non-billable time in the review view so managers can understand total effort.
Use the client agreement first, then the project billing setup. Client-requested delivery work is usually billable when the contract allows it. Internal administration, sales follow-up, rework excluded by policy, and team coordination often stay non-billable. The key control is marking the task or time category before invoice review, not during last-minute invoice editing.
Use a project rate when every billable hour on the engagement has the same price. Use member rates when different roles or people bill at different amounts. Use custom task rates when the task type drives the price, such as strategy, production, or support. Keep cost rates separate from billable rates so profitability reports do not confuse internal cost with client charges.
A ready entry has accurate duration, correct billable status, the right rate source, and a description specific enough for a client to recognize the work. Add task context when the billed work belongs to a ClickUp task. Entries with generic descriptions or unexplained late edits should be corrected before approval. Reviewed entries create a stronger invoice and a cleaner audit trail.
Non-billable hours should appear during internal billing review. They explain total project effort, reveal scope pressure, and help managers compare revenue against labor cost. The client invoice should exclude non-billable work unless the client expects a visibility-only breakdown. Keep the internal review complete, then send only the approved billable charges.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates, and excludes non-billable tasks from billable totals. Teams can preview uninvoiced time, group invoice lines by the structure the client expects, and export invoices to QuickBooks Online, Xero, or FreshBooks.
Everhour separates cost rates from billable rates and supports default per-person rates with per-project overrides. Rate changes can apply from a chosen date, so older billing reports keep their original calculations while new ClickUp work uses the updated pricing.
Track approved ClickUp hours, apply the right billable rates, and generate client invoices from reviewed work. Everhour connects billing records to invoice status and accounting handoff.
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