Everhour turns ClickUp task time into billable records, rates, and invoice-ready reports for client work.
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$10k of $15k
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to turn work tracked on ClickUp tasks into money a client owes. The practical output is a defensible billing record: who worked, on which task, on which date, for how long, whether the time is billable, and which rate applies. That record becomes the basis for an invoice line, a client report, or an accounting handoff.
A useful billing workflow keeps billable and non-billable work visible. Client meetings, revisions, implementation, research, and admin cleanup do not always belong on the invoice, but they still explain project cost and margin. The goal is to exclude non-billable time from the amount due without losing the work history that shows where the team spent time.
Billing starts before the invoice. Each project needs a billing method, and each entry needs enough context to survive review. A clean setup distinguishes billable work from non-billable work, then applies the right pricing rule. That can mean one project rate, a member-specific rate, or a custom task rate when different kinds of work carry different prices.
A client-facing record should show the task name, person, date, duration, billable status, and description. Short comments matter when a client questions a line item. "Design revisions for checkout flow" is stronger than "design." Rate rules also need date discipline. A mid-contract rate change should preserve older amounts and apply the new rate only from the chosen effective date.
Invoice errors usually come from status drift, missing descriptions, mixed-rate work, or time that gets reused after it was already billed. Treat non-billable work as a reporting category, not a deletion target. Internal coordination, warranty fixes, and sales support can stay out of the invoice while still showing the real cost of serving the client.
Rate mismatches deserve a separate review before billing. A senior consultant, junior analyst, and fixed-fee task should not be priced from the same default unless the contract says so. The final check compares approved billable hours, non-billable hours, billable amount, and cost by client, project, task, or member before the invoice is sent.
A one-off tally works when you bill a small client once, all hours use one rate, and the reviewer already trusts the entries. A spreadsheet or downloaded report can produce the invoice amount, but every manual copy step adds room for missed time, duplicate lines, and wrong billable status.
A managed workflow fits recurring client work. ClickUp remains the place for tasks, assignees, and status, while Everhour handles billable settings, task-level non-billable controls, custom task rates, member-rate exceptions, and reports for billable time, non-billable time, billable amount, and cost. Approved, rate-priced hours can move into billing without rebuilding the invoice from scratch.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Start with task-level time records that show the person, date, duration, task, billable status, and description. Apply the correct project, member, or task rate, then review billable and non-billable totals before creating the invoice. Approved hours should be the source for the amount due, not a separate manual estimate.
Mark entries non-billable when the contract, project policy, or client agreement excludes that work from charges. Common examples include internal admin, sales follow-up, rework outside the billing scope, or management review. Keep those entries in the record so cost, utilization, and project margin stay visible after the invoice excludes them.
Use the rate promised in the client agreement. Some projects use one hourly project rate, some use rates by person, and some use task-specific rates for different work types. The rate rule should be set before invoice review so the same hour is not priced differently in the report, invoice, and accounting record.
A defensible record connects the work to a task, person, date, duration, billable status, and plain description. The entry should explain the client-facing purpose of the work without vague labels. A reviewer should be able to trace the invoice line back to the task activity and understand why the time was billed.
Use a clear invoiced status or billing cutoff so previously billed time does not return to the next invoice batch. Review uninvoiced billable time only, then compare the invoice period, client, project, and total amount before sending. Duplicate billing usually starts when teams export the same date range twice without marking the first batch as invoiced.
Everhour lets admins set billing status at the project level, mark specific tasks non-billable, set custom task rates, and use member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so client billing excludes the right work while preserving full project visibility.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable work. Invoice line items can be grouped by details such as project, task, person, or date, then exported to QuickBooks Online, Xero, or FreshBooks as drafts.
Track ClickUp work with billable controls, review approved hours, and move rate-priced time into billing. Everhour gives client work a cleaner path from task activity to invoice.
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