German VAT receipts need exact invoice data. Everhour keeps rates and billable work organized before billing starts.
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Use this page when you need a German receipt for a paid service, reimbursable expense, or completed sale that also needs invoice-grade records. The finished document should show who supplied the goods or services, who received them, what was supplied, when it was supplied, and how VAT was handled under Germany's Umsatzsteuer/Mehrwertsteuer rules.
For standard German VAT invoices, § 14 UStG requires core identifiers such as supplier and recipient full names and addresses, the supplier Steuernummer or USt-IdNr., issue date, unique invoice number, supply description, supply date, taxable amount by tax rate or exemption, and VAT rate plus VAT amount or exemption note. A receipt that supports accounting should keep those same fields complete.
Germany's VAT regime uses a 19% standard rate and a 7% reduced rate for specified categories of supplies. A receipt should separate the taxable base, VAT rate, and VAT amount instead of burying tax inside one total. For mixed supplies, split the taxable amount by tax rate or exemption so the buyer can post the document correctly.
Timing matters because the document has to connect payment to the actual supply. Add the supply date, or the payment date for advance payments. For taxable supplies to another entrepreneur for its business, or to a legal person that is not an entrepreneur, the supplier generally must issue the invoice within six months after performing the supply, except for many exempt transactions under § 4 nos. 8 to 29 UStG.
A common mistake is treating any PDF receipt as a complete German e-invoice. Since January 1, 2025, a German e-invoice must be issued, transmitted, and received in a structured electronic format that enables electronic processing. A simple PDF is treated as another type of invoice, not an e-invoice.
Foreign-currency receipts need extra care. Foreign-currency amounts used to calculate German VAT and deductible input VAT must be converted into euros using the monthly average exchange rates published by the Federal Ministry of Finance, unless the tax office permits daily-rate conversion supported by bank evidence or rate sheets. German is the official language of tax proceedings, and revenue authorities may require prompt translation of foreign-language documents.
A one-off receipt generator works for a straightforward paid job, especially when you already know the buyer details, tax identifier, VAT rate, supply date, and payment status. It is enough for a simple receipt that you export, send, and file with the payment record.
A managed workflow fits recurring client work, changing rates, multiple projects, and receipts that start from tracked billable time. Everhour separates internal cost rates from client-facing billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task before invoicing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A German receipt can prove payment, but a VAT invoice needs the required § 14 UStG invoice fields. Add the supplier and recipient details, supplier Steuernummer or USt-IdNr., issue date, unique invoice number, supply description, supply date, taxable amount by rate or exemption, and VAT rate plus VAT amount or exemption note when the document must support VAT accounting.
Germany's Umsatzsteuer/Mehrwertsteuer system uses a 19% standard rate and a 7% reduced rate for specified categories of supplies. The receipt should show the taxable amount, the VAT rate applied, and the VAT amount. For supplies with different VAT treatments, split the lines by rate or exemption.
A standard German VAT invoice must show either the supplier's tax number issued by the tax office or the VAT identification number issued by the Federal Central Tax Office. Use the identifier that belongs to the supplier, and avoid replacing it with a general business registration number unless that also appears separately for business context.
A simple PDF is treated as another type of invoice, not a German e-invoice. Since January 1, 2025, an e-invoice must be issued, transmitted, and received in a structured electronic format that enables electronic processing. Domestic German B2B invoicing has transition periods through December 31, 2026, or through December 31, 2027 for issuers with prior-year turnover up to €800,000.
Use the payment term agreed with the customer or contract. If no payment time is specified, performance may be demanded immediately. A payment debtor is in default at the latest 30 days after due date and invoice receipt, with default interest at 5 percentage points above the base rate, or 9 percentage points above the base rate when no party is a consumer.
Everhour separates cost rates from billable rates, so teams can track internal labor cost and client-facing revenue separately. Admins can set default per-person rates, override rates on individual projects, preserve dated rate changes, and price billable work by project, member, or custom task rate.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices. Users can select uninvoiced time and expenses, preview the breakdown, group line items by project, task, person, or date, and exclude non-billable work from the invoice amount.
Set rates once, track billable work by project or task, and let Everhour carry approved time into billing with accurate client-facing amounts.
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