Everhour Time Tracking records task and project hours, while German rules require structured daily working-time records.
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|---|
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Time tracking software in Germany should help you record the practical facts behind each workday: start time, end time, total duration, break context, project work, and overtime. Germany's Federal Labour Court held on September 13, 2022, that employers must introduce and use a system for recording employees' working time under Section 3(2)(1) of the Occupational Safety and Health Act.
The required system covers the beginning and end of daily working time, and therefore the duration of working time including overtime, for employees within the scope of the rule. Electronic tracking is useful for distributed teams, client work, and approval trails, but Germany does not currently require electronic recording in every case. Paper records may be sufficient depending on the activity and company.
German working-time records need enough detail to show whether work patterns fit the Working Time Act. Daily working time generally may not exceed eight hours. It may extend to ten hours only if the average remains eight hours per working day over six calendar months or 24 weeks. A weekly total alone does not show whether a single day crossed a daily limit.
Break and rest rules also shape the record. German rules require at least 30 minutes of pre-established rest break time when work exceeds six hours, and at least 45 minutes when work exceeds nine hours. No work period may run longer than six hours without a break. Employees must generally receive at least eleven uninterrupted hours of rest after the end of daily working time before work resumes.
Employee time data is personal data, so German employers need a lawful basis under the GDPR. Germany's Federal Data Protection Act, Section 26, allows employee data processing where necessary for hiring, carrying out or terminating the employment contract, or satisfying employee-representation rights and obligations. A time tracking setup should collect the work data needed for those purposes without turning basic time entry into excessive monitoring.
A works council changes the implementation process. Where one exists, it has co-determination rights over working-time arrangements, technical monitoring devices, and health-protection arrangements. The Federal Labour Court also held that a works council cannot force an employer to introduce an electronic time-recording system when the legal duty to record already exists. The design still needs a clear agreement on fields, access, visibility, and retention.
A one-off tool is enough when you need a short weekly total, a quick project-hours export, or a simple record for a small team. Germany's rules make the daily record more important than a rough monthly estimate. Marginally employed workers and workers in sectors named in the Act to Combat Undeclared Work have a stricter timing rule: record start, end, and length of daily working time no later than the seventh calendar day after the work, then keep the records for at least two years.
A managed workflow fits teams that need ongoing approvals, locked periods, project billing, and payroll review. Everhour Time Tracking captures hours through live timers or manual entries, including work inside supported project tools, then feeds timesheets, reporting, budgeting, invoicing, and payroll review. Admin controls such as reminders, approvals, locked periods, and timer rules help turn daily entries into a durable operating record.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A German time record should show the start and end of daily working time, the resulting duration, and overtime where applicable. Break context also matters because German rules require pre-established rest breaks after more than six hours and longer break time after more than nine hours. Project or client fields are separate business fields, but they make billing and internal reporting easier.
Germany requires employers to introduce and use a system for recording employees' working time, but electronic recording is not mandatory in every case until more specific legislation sets that requirement. A paper process may be sufficient for some activities and companies. Digital software becomes practical when teams need approvals, exports, remote entries, project allocation, or consistent retention.
For marginally employed workers and workers in sectors named in the Act to Combat Undeclared Work, employers must record the start, end, and length of daily working time no later than the end of the seventh calendar day after the work. Those records must be retained for at least two years. A delayed monthly reconstruction creates avoidable recordkeeping risk.
Recording only total weekly or monthly hours weakens the record because German working-time rules focus heavily on daily work, breaks, rest, and overtime visibility. A record that lacks start and end times cannot show whether the day stayed within the general eight-hour limit, whether a break threshold was reached, or whether the eleven-hour rest period was respected.
German-language labels and euro-denominated outputs are the default localization expectations for German teams. English labels may work inside an international company, but payroll, billing, and employee-facing review are easier when categories, exports, and currency fields match local use. Client invoices and internal cost reports should avoid mixed currency assumptions unless the project contract requires them.
Everhour Time Tracking lets employees record task and project hours with live timers or manual entries, including inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Those entries can feed timesheets, reports, budgets, invoices, and payroll review from the same tracked-time layer.
Everhour admins can use approvals, reminders, locked periods, and timer rules to keep submitted time from changing after review. Managers can approve timesheets before payroll or billing, while locked periods protect completed records from regular member edits once the review window closes.
Track daily hours, approve timesheets, and carry project time into billing or payroll review. Everhour turns repeated time entry into a controlled workflow with clearer records.
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