Accountants split hours by client, engagement, and task. Everhour turns those records into reports and billing inputs.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to set up accountant-friendly time records that support client billing, work in progress review, utilization, and payroll handoff. The useful output is a clean set of entries by client, engagement, phase, task, staff member, date, chargeable status, and notes. That structure lets a partner review a return, audit section, or bookkeeping cleanup without sorting through generic daily totals.
During tax season, a staff accountant can record 2.0 hours to Client A, individual return preparation, 1.5 hours to Client B, bookkeeping cleanup, and 0.75 hours to internal training as non-chargeable time. If the firm bills in the United States, rate fields normally use USD. Traceability matters: each hour has a client or internal purpose, a work category, and a billing decision.
Accountant time entries stay useful when they mirror the firm's work breakdown. Start with the client and engagement, then add phase, task, or activity when the job needs detail. A time entry should also show the person doing the work, the date, the time period or duration, and whether the entry is chargeable. Set charge-out rates by staff member as an hourly or daily client rate, using the firm's wage, benefit, and overhead assumptions.
Budget control depends on the same coding. Engagement budgets can track budgeted income and expenditure by phase or task, then compare the total job budget with actual time. Recorded but unbilled time becomes work in progress, and WIP age shows how long that work has sat unbilled. For billing, recorded time and expenses can provide the basis of a bill at the client, engagement, activity, or section level.
Recording only invoiceable hours distorts accounting-firm management. A practical accounting time system should capture chargeable client work and non-chargeable internal work, because both categories appear in IFAC's time-capture feature checklist for accounting practices. Keep internal time separate from client entries and billing decisions. That separation helps a manager review utilization, staffing pressure, and the amount of effort that never reaches a client invoice.
Controls matter most during quarterly audit and tax-season peaks, when longer hours are common for accountants and auditors. Use approvals, missing-timesheet follow-up, and employee-to-group reporting so late entries do not hide overload or delay billing. For non-exempt workers at covered employers, records required under the FLSA must include hours worked each workday and total hours worked each workweek.
A one-off tracker is enough for a solo accountant, a short advisory job, or a quick invoice backup. Use it when you only need to list client, engagement, task, hours, rate, chargeable status, and notes for a specific period. Download or export the result, store it with the engagement file, and keep the rate and billing decision clear.
A managed workflow becomes the better fit once several accountants submit weekly time, partners review WIP, and billing needs approved entries that do not rely on reconstructed notes. Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns, filters, grouping, CSV, Excel/XLSX, and PDF exports, plus scheduled email delivery for recurring review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use the work breakdown the firm already manages: client, engagement, phase, task or activity, staff member, date, duration, chargeable status, and a short note. Add budgets at the engagement, phase, or task level when managers need budget-versus-actual review. Keep the codes stable across the period so reports compare like with like.
Yes. Accounting-practice time capture should include chargeable and non-chargeable time. Put internal work in its own categories so utilization reports, staffing reviews, and busy-season planning show the whole workload. A firm that records only client-billable entries loses visibility into required effort that never becomes a client bill.
Recorded time becomes work in progress when it sits on a timesheet and has not yet been billed to the client. WIP value shows the unbilled time amount, and WIP age shows how long that work has been in progress. Reviewing WIP by engagement prevents old time from staying outside billing review.
Notes should identify the client work or internal purpose clearly enough for review and billing without collecting excess personal information. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act. FTC guidance says companies keeping sensitive customer or employee information should collect only what they need, keep it safe, and dispose of it securely. California CCPA rights also cover California residents who are employees or job applicants at covered businesses.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must show hours worked each workday and total hours worked each workweek. Covered nonexempt employees must receive overtime for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate; hours may not be averaged across workweeks. Preserve payroll records at least three years and basic time and earnings records at least two years.
Everhour Reporting lets firms build reports from logged time, budgets, costs, and project data with 45+ columns. A manager can group and filter by client, project, member, billable time, labor cost, invoice status, or budget metrics, then export CSV, Excel/XLSX, or PDF files for review.
Everhour Timesheets collect project hours and working hours by person so managers can review submitted time before billing or payroll review. Managers can approve, reject, or partially approve entries; submitted time stays locked unless withdrawn or rejected, and approved time stays locked for regular members.
Track accountant time by client, engagement, and task, then group budgets, WIP, utilization, and billing status in customizable Everhour Reporting for clearer engagement profitability across the firm.
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