Everhour captures billable project time for client invoices, with tracking that connects hours, approvals, reports, and billing records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Client billing starts with a record of chargeable work time. Each entry should tie the work to a client, project or matter, service description, date, hours or quantity, and rate. A useful entry reads like an invoice line before the invoice exists: "ACME website redesign, homepage QA review, March 12, 2026, 1.75 hours at $95 per hour."
The goal is a billing record a client can understand and a business can keep. U.S. invoices and payment records also support gross receipts in books and tax returns. Electronic records should stay legible, complete, accurate, retrievable, and able to reproduce the original detail when needed for recordkeeping.
A client billing workflow needs a clear line between chargeable work and internal activity. Billable time is work time that can be charged to the client under the fee arrangement. Admin work, proposal time, rework, or internal review belongs in a separate category unless the contract allows billing for it.
Service businesses also need descriptions that are specific without oversharing. Legal billing adds a stricter concern: ABA Model Rule 1.5 addresses the fee or expense basis or rate, and ABA Model Rule 1.6 requires protection of information relating to client representation. A legal time entry should explain the work performed while protecting confidential details.
A service invoice commonly includes a unique invoice number, seller and customer details, a clear description of the charge, service date, invoice date, amounts charged, tax when applicable, and total owed. Time-based billing turns time entries into invoice line items by using the description, quantity, and price fields.
Payment details matter as much as the work detail. The invoice should state the amount owed, due date, and payment method. Clear invoices and receipts reduce disputes and payment delays because the client can see how the total was calculated and your business can document the full payment process.
A free one-off time total works for a single project, a short engagement, or a client who accepts a simple summary. It stops being enough when several people bill the same client, rates differ by role, managers approve time, or the invoice needs a durable trail from tracked work to payment follow-up.
A managed workflow keeps the source record closer to the invoice. Everhour Time Tracking lets people record task and project hours with timers or manual entries, then route those hours into timesheets, reports, budgets, invoicing, and review. Approvals, locked periods, reminders, and timer rules help keep billing records consistent before invoices go out.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A billable time entry should include the client, project or matter, service date, work description, hours or quantity, and billing rate. The description should explain the charge in plain language. The rate should match the client agreement, especially for hourly services where the invoice shows how the amount was calculated.
Time entries should map cleanly into invoice line-item fields: description, quantity, and price. A client-facing line can combine several entries only when the summary stays understandable. Keep the original entries available behind the invoice so you can answer questions about dates, tasks, people, or rate changes.
Vague descriptions cause disputes because the client cannot connect the invoice total to completed work. Entries such as "admin" or "project work" leave too much room for challenge. Use concrete service descriptions, accurate dates, and the correct rate so the invoice explains the charge before the client asks.
U.S. tax recordkeeping standards require electronic business records to index, store, preserve, retrieve, and reproduce legible records that provide a complete and accurate record accessible to the IRS. Invoices also support business gross receipts. Keep time records in a format that can be retrieved with the invoice detail they support.
Employee time tracking and client billing records can overlap, but they serve different purposes. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Client billing also needs client, project, description, rate, and invoice-ready charge detail.
Everhour Time Tracking records task and project hours through live timers or manual entries, including tracking inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those hours can feed timesheets, reports, budgets, invoices, and billing review before charges reach the client.
Everhour timesheets let users submit weekly project hours or working hours for manager review. Managers can approve, reject, or partially approve submitted time, and approved time stays protected from regular member edits, which gives client billing a cleaner review trail.
Track approved client time before it reaches the invoice. Everhour connects task hours, timesheet review, and billing records so client charges stay clear, consistent, and ready for payment follow-up.
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