Everhour keeps task time, project budgets, and expense context together for cleaner billing and payroll review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to connect time worked with the money attached to that work. A useful time tracking app with expense tracking records who worked, which project or task received the time, and which costs belong to the same client or budget. The goal is a cleaner weekly record, not a pile of disconnected timer notes and reimbursement details.
For U.S. employers, the federal baseline starts with accurate records. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not mandate one clock-in form or software system. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
A practical record starts with the work structure: client, project, task, person, date, and time entry. Manual entries work when the team records time promptly and consistently. Live timers work better for task switching because the entry starts while the work happens, then lands against the right project before memory fades.
Expense context belongs near the same project record because budgets and invoices need one view of project cost. Everhour Project Budgeting can track hour-based or money-based budgets, and fee-based budgets can include or exclude expenses. That choice matters for retainers, fixed-fee work, and internal budget review because expenses change the remaining budget differently from labor time.
The main mistake is treating every project cost the same way. Some expenses support internal delivery, while others belong on a client-facing invoice or budget report. A time tracking workflow should show the client or project, the person responsible for the entry, the date range, and whether the time or cost affects billing, payroll review, or budget control.
U.S. billing and payroll fields normally use U.S. dollars because U.S. coins and currency are legal tender for debts, public charges, taxes, and dues. Keep time and expense context in the same currency unless a client contract requires another handling method. Mixing currencies inside one project record creates avoidable reconciliation work later.
A free weekly total is enough for a freelancer checking whether a small project stayed within scope. It also works for a one-off internal estimate when no payroll, client invoice, or reimbursement trail depends on the number. The record still needs a clear date range and accurate project labels.
A managed workflow becomes necessary once tracked time feeds client billing, payroll review, approvals, or project budgets. Everhour Time Tracking captures task and project hours through timers or manual entries, then connects entries to timesheets, reporting, budgeting, invoicing, and payroll review. Admin controls such as reminders, locked periods, approvals, and timer rules keep the workflow from becoming an editable spreadsheet after the fact.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
No. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form, app, or device. The method must produce complete and accurate records, including hours worked each workday and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
Include expenses in a project budget when the budget represents total project spend. Exclude expenses when the team tracks labor budget separately from pass-through or reimbursable costs. The decision should match the client agreement, internal reporting method, and invoice workflow so labor time and expense context do not distort the same budget number.
They can, but the reporting period must stay clear. Time records for FLSA overtime purposes use a fixed workweek of 168 hours, and hours cannot be averaged across two or more workweeks for federal overtime. Project expense reporting can follow invoice or budget periods, but payroll review needs the daily and weekly hour record intact.
No. The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate, unless another law or agreement adds a stricter rule.
Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. A time tracking app should support reliable exports or archives because records often outlive the project, invoice, or current payroll cycle.
Everhour Time Tracking logs task and project hours through live timers or manual entries, then feeds timesheets, reports, budgets, invoices, and payroll review. Admins can use approvals, reminders, locked periods, and timer rules to keep submitted time from changing after review.
Everhour Project Budgeting tracks hour-based and money-based budgets as people log time and expenses. For fee-based budgets, teams can include or exclude expenses, which keeps labor budgets, client retainers, and total project spend visible without rebuilding reports by hand.
Track approved hours, project budgets, and expense context in one workflow. Everhour connects timers, manual entries, approvals, and budgeting so client billing and payroll review use cleaner project records.
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