Everhour organizes photography hours for billing review, while shoots, editing, delivery, and admin work need separate records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Photographers need a record that connects client communication, planning, shooting, postproduction, delivery, billing, and business administration to the right assignment. That matters because 66% of U.S. photographer jobs were self-employed in 2024, and many photographers run client-based businesses with variable schedules. A useful record shows time actually spent per project instead of only a calendar booking or final invoice total.
For a studio with covered nonexempt employees, the log also supports federal wage-and-hour records. The FLSA allows any complete and accurate timekeeping method, but covered employer records for workers covered by minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. Freelance photographers use the same discipline for scope control, client billing, and proof of project effort.
Set up the record around phases a photographer actually performs: client consultation, project goals, location and equipment planning, shooting, file transfer, editing or retouching, resizing, delivery, and client presentation. O*NET reports that 95% of photographers use email every day and 86% have phone conversations every day, so communication belongs in the project log when it is part of the assignment. Label each entry by client, project, phase, date, and billable status.
Use entries such as: client, summer wedding project; phase, postproduction; task, transfer files and retouch images; date; start and stop time or duration; billable status; USD rate if the client pays by time; and notes for scope. That structure keeps shooting separate from editing and delivery. It also lets a studio total daily and weekly hours for nonexempt employee records without mixing client work with internal administration.
Photography time records get messy when every activity lands in one bucket. Client-facing work includes consultation, planning project goals, location setup, shooting, editing, delivery, and presentation. Business administration includes advertising, scheduling appointments, buying supplies, keeping records, charging customers, paying bills, and staff management for photographers who own their businesses. Separate categories keep a project profitable and show whether time went to client production or to running the business.
Part-time and variable schedules make that split more useful. A wedding season week can contain evening calls, weekend shooting, file transfer, and postproduction, while a slow week may center on records and scheduling. Track the actual project phase before deciding what to bill. The BLS reported a $20.44 median hourly wage for photographers in May 2024; that number gives a labor-cost reference and does not set a required client rate.
A one-off weekly log is enough when you need a quick total for a single client, a personal estimate of editing time, or a simple check on how much time a project consumed. It works best when one person controls the assignment, no one needs to approve the record, and the next step is a small invoice or a pricing review.
A managed workflow becomes necessary when multiple shooters, editors, or assistants submit time that feeds billing or payroll review. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted time. That gives a photography studio a reviewed record before invoices, payroll checks, project reports, or retained records rely on the hours.
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Include client communication, project planning, shooting, file transfer, editing or retouching, resizing, delivery, client presentation, billing, scheduling, records, and expenses-related administration. Assign each entry to a client or internal category. A single project total hides the split between production work and business administration, which makes pricing, scope review, and payroll review weaker.
Yes. Shooting and postproduction use different work phases, and most photographers do their own postproduction work with photo-editing software. Separate entries show how much time went to capturing images versus transferring files, enhancing, retouching, resizing, and preparing delivery. That split protects scope discussions when a client asks for more edits.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must show hours worked each workday and total hours worked each workweek. Covered employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start/stop time cards or sheets, for at least two years.
No. Under the FLSA, covered nonexempt employees do not receive federal overtime premium pay solely because work occurs on Saturday, Sunday, a holiday, or a regular rest day. Federal overtime applies after more than 40 hours worked in a fixed 168-hour workweek, at not less than 1.5 times the regular rate, unless another law, policy, or agreement adds more.
No. For FLSA overtime, a workweek is a fixed, regularly recurring period of seven consecutive 24-hour periods, and hours cannot be averaged across two or more workweeks. A covered nonexempt employee who works over 40 hours in one workweek needs overtime for those overtime hours, even if the next week is lighter.
Everhour Timesheets collect weekly project hours and working hours by person, so photographers, editors, and assistants can submit time for review. Managers can approve, reject, partially approve, and lock submitted time before using it for billing, payroll review, or reporting.
Everhour Reporting turns logged time, budgets, costs, and project data into custom reports. A studio can compare billable and non-billable time, labor costs, revenue, profit margins, and actual hours against estimates, then export reports in CSV, Excel/XLSX, or PDF format.
Track planning, shooting, editing, and delivery hours through submit-and-review timesheets. Everhour lets managers approve, reject, partially approve, and lock weekly records before billing or payroll review, giving photography teams cleaner approved hours.
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