Subcontractor billing depends on clean job hours, labor rates, and proof. Everhour tracks that work through timers or manual entries.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A subcontractor hour record should answer four practical questions: who worked, which job or work element they worked on, which labor category or rate applies, and the date and duration of the work. That structure supports time-and-materials invoices, labor-hour billing, and internal cost checks without forcing every job into the same flat-rate format.
For U.S. subcontractors working under federal time-and-materials or labor-hour terms, reimbursed subcontractor hours may need support such as individual daily job timekeeping records, labor-category qualification records, or contracting-officer-approved evidence. A usable tracker keeps the daily record close to the job code, task, and rate so the invoice total is traceable instead of reconstructed later from notes.
Time-and-materials and labor-hour billing commonly uses direct labor hours multiplied by the applicable contract hourly rate. The rate matters as much as the hour total because federal time-and-materials hourly rates can include wages, indirect costs, general and administrative expense, and profit. A subcontractor record that lists only elapsed time leaves the billing basis incomplete.
A practical entry for field work could read: project `Retail buildout`, work element `Electrical rough-in`, worker `A. Lopez`, labor category `Journeyman`, direct labor `6.5 hours`, rate `$82 per hour`, notes `Installed conduit in back-of-house ceiling grid`. That level of detail helps the prime contractor, owner, or internal reviewer connect the billed line to the work performed.
Subcontractor work benefits from a work breakdown structure because it ties time to defined work, resources, and tasks used in the estimate. Instead of one broad bucket called `site work`, a contractor can track demolition, framing, electrical, inspection fixes, and cleanup separately. That split makes overruns visible before the invoice stage.
Recorded actual costs and documented differences from planned cost or schedule help update estimates for later jobs. A tracker should separate billable job labor from travel, materials coordination, rework, and administrative time according to the contract. That discipline prevents a billing dispute and gives the owner a clearer view of which work elements burned the budget.
A free tracker is enough for a single short job, a one-time invoice, or a subcontractor who needs a clean weekly total by project and labor rate. It also works well when the contract has simple time-and-materials terms and the supporting notes fit inside each entry.
A managed workflow becomes necessary when multiple crews, projects, approvals, and billing cycles overlap. Everhour Time Tracking captures task and project hours through live timers or manual entries, then feeds timesheets, reporting, budgeting, invoicing, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules help protect records before they move into billing or payroll.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A subcontractor billable-hour entry should include the worker, date, job or project code, work element, labor category, rate, hours worked, and a short description of the task. Time-and-materials work also needs a clear split between labor, materials, travel, and other direct costs when the contract treats those items differently.
Overtime hours do not automatically change the billable rate under federal time-and-materials terms. The contract schedule controls the rate, and overtime premium reimbursement requires approval where applicable. For employees, separate payroll rules still apply, including FLSA overtime for covered nonexempt employees after 40 hours in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Federal time-and-materials or labor-hour vouchers generally may be submitted no more often than once every two weeks. Small business concerns may receive more frequent payments. Contract terms still control the practical billing calendar, so subcontractors should align time records with the voucher period and keep daily support ready before submission.
Subcontractors should track both. Person-level records support payroll, approvals, and labor-category qualification checks. Job-level and work-element records support invoicing, project cost control, and planned-versus-actual review. A record that captures only the person misses the cost breakdown, and a record that captures only the job misses accountability and payroll support.
A subcontractor business that employs nonexempt workers covered by the FLSA must keep records that include hours worked each workday and total hours worked each workweek. Covered employers may use any complete and accurate timekeeping method. Payroll records must be preserved for at least three years, and basic time and earnings records for at least two years.
Everhour Time Tracking lets subcontractor teams record task and project hours with live timers or manual entries, then route those hours into timesheets, reporting, budgeting, invoicing, and payroll review. Admins can use approvals, locked periods, reminders, and timer rules to keep records controlled before billing or payroll handoff.
Track job hours, labor categories, and approvals in Everhour before invoices or payroll review begin. Everhour connects daily time records to billing and budget workflows.
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