Architecture work moves by project phase, client, and site visit. Everhour keeps time tied to that work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Architecture firms need time records that match the way projects run. A designer may spend Monday on schematic design, Tuesday on design development, and Wednesday revising construction documents for the same client. A useful timesheet separates those hours by project, phase, task, and team member instead of storing one weekly total.
That structure supports client billing, budget review, staffing, and utilization analysis. It also keeps internal work separate from client-billable time. Administrative tasks, proposals, professional development, management, and marketing belong in different categories because they affect labor cost allocation and project profitability differently from drawing production, consultant coordination, or construction administration.
Architecture work includes client meetings, estimates, specifications, scaled drawings, contract documents, construction contracts, site visits, and marketing presentations. A practical timesheet turns those activities into consistent task labels. One entry can read: Project A, construction documents, door schedule revisions, 3.25 hours, billable.
Project phases deserve separate tracking because budgets and client expectations often follow those same phases. Schematic design, design development, construction documents, bid or negotiation, and construction-phase services each consume different labor. Phase-level records help a principal see whether the team is burning too much time before the next milestone.
Architecture compensation can use a stipulated sum, percentage basis, or another agreed method. Time records still matter when the invoice is not purely hourly. Fixed-fee and percentage-based projects need labor tracking for budget control, progress billing support, and margin analysis, while hourly work needs clean billable detail for the client invoice.
Utilization in architecture and engineering firms is commonly measured as billable hours divided by total hours. That metric loses value when staff mix project time, admin work, and proposal effort in one bucket. Separate billable and non-billable categories give leaders a clearer view of revenue-generating work without treating every recorded hour as client work.
A one-off timesheet works for a small weekly summary, a single consultant, or a short project with simple billing. It can collect the basics: person, date, project, phase, task, hours, billable status, and notes. That is enough when the main job is producing a clean record for the week.
A managed workflow becomes necessary when several architects, designers, and project managers contribute across phases. Everhour Time Tracking captures task and project hours through timers or manual entries, then sends those entries into timesheets, reports, budgets, invoices, and payroll review. Approvals, locked periods, reminders, and timer rules help firms close each period with fewer corrections.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A strong architecture timesheet includes date, person, project, client, phase, task, hours, billable status, and notes. Phase and task fields carry special weight because architecture projects often move through schematic design, design development, construction documents, bid or negotiation, and construction-phase services.
Architecture firms should track by phase when budgets, invoices, or client reports use phase-level detail. A project-only total hides whether labor went into early design, construction documents, or construction administration. Phase tracking also helps compare actual effort against planned budgets for each part of the work.
Fixed-fee projects still need timesheets for cost control and profitability review. The client may pay a stipulated sum, but the firm still needs to know whether labor stayed inside the planned budget. Time records also support staffing decisions and future fee estimates.
The most common mistake is mixing billable client work with non-billable internal work. Proposal preparation, admin, professional development, and management should not sit in the same category as drawing production or construction administration. Clean categories protect invoice detail and utilization reporting.
The FLSA requires covered employers to keep accurate records for non-exempt workers, including hours worked each workday and total hours worked each workweek. It does not require one specific form or system. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Everhour Time Tracking lets team members record project and task hours with live timers or manual entries. Those entries feed timesheets, reporting, budgeting, invoicing, and payroll review, while admin controls cover approvals, locked periods, reminders, and automatic timer stop rules.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports. Principals can group records by project, client, member, billable time, labor cost, invoice status, or budget metric, then export reports as CSV, Excel/XLSX, or PDF.
Track architecture hours by project, phase, and task before invoices, budgets, or payroll review need them. Everhour gives firms a structured time layer for cleaner project control.
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