Architecture teams split hours across phases, sites, and clients. Everhour keeps project time visible for reporting and billing.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Architecture work moves through phases: schematic design, design development, construction documents, bid or negotiation support, and construction-phase services. A useful time record shows the project, phase, task, person, date, and billable status. A principal reviewing a weekly summary should see whether time went to client meetings, drawings, consultant coordination, specifications, site visits, administration, or proposals.
The practical goal is a record your firm can use after the week closes. A project manager can compare labor against a phase budget, accounting can support an invoice, and leadership can see whether billable work is carrying enough total capacity. The record also gives payroll a daily and weekly hours trail for employees covered by FLSA minimum wage or overtime provisions.
A clean architecture timesheet starts with the project and phase. For example, a designer can log 3.5 hours to a civic library project, construction documents, exterior wall details. A project architect can log 1.25 hours to the same project, construction administration, contractor RFI review. Separate entries keep production work, review work, and client coordination from blending into one vague total.
Billable status matters because architecture firms often carry both client work and internal work. Proposal writing, professional development, firm administration, and management time usually need their own non-billable categories. Stipulated-sum, percentage-based, and hourly compensation methods all benefit from phase-level records because the same time data supports fee control, progress review, and profitability analysis.
A weak setup tracks only total hours by person. That hides whether a fixed-fee project is burning too much labor in design development, whether construction administration is absorbing extra review time, or whether senior staff are spending too many hours on tasks budgeted for junior staff. Phase and task detail turns a weekly total into a management signal.
Utilization also needs a consistent definition. Architecture and engineering firms commonly measure utilization as billable hours divided by total hours. A staff member with 32 billable hours and 8 non-billable hours has an 80% utilization rate for that week. That figure is useful only when people classify time the same way across projects, internal meetings, site visits, marketing, and management.
A free one-week tracker is enough when a solo architect needs a quick client summary or a small firm wants to reconstruct hours for one invoice. It stops being enough when several people touch the same project, phases carry separate budgets, and client billing needs support from approved time rather than memory.
A managed workflow gives the firm a durable record. Time entries feed reports by project, phase, task, client, and team member; managers review hours before billing; accounting uses approved data for invoices or payroll review. Everhour Reporting fits this stage by letting firms group, filter, export, and schedule reports from the same tracked-time layer.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Architecture firms should track project, phase, task, client, team member, date, hours, and billable status. Phase detail matters because schematic design, design development, construction documents, bidding support, and construction administration carry different budgets and billing expectations. Task detail separates drawings, specifications, meetings, site visits, and coordination work.
Fixed-fee projects still need time records because the fee does not show labor burn by itself. Track hours against the agreed project phases and compare actual effort with the internal budget. That review shows whether the firm is protecting margin, underpricing similar work, or spending too much senior time on lower-value production tasks.
Site visit time belongs in the project record when the visit supports that client engagement. The entry should identify the project, phase, purpose, and person who performed the work. Travel, review, meeting, and follow-up drafting time should stay separate if the firm needs clearer billing, cost, or staffing analysis.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. For employees covered by FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes. State rules, contracts, or firm policies can add requirements.
Everhour Reporting turns logged time into customizable reports with 45+ columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. An architecture firm can review hours by project, client, member, billable time, labor costs, budget metrics, and invoice status without rebuilding spreadsheets each week.
Everhour can run standalone or inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can start timers or add manual entries against tasks, keeping design, coordination, and administration time attached to the work record.
Track approved architecture hours by project, phase, task, and person, then use Everhour Reporting to review budgets, utilization, billing status, and exports from one tracked-time record.
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