Everhour tracks task and project hours, so capacity plans use actual workload instead of guesses.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Capacity planning helps you compare resource demand with available capacity before delivery slips. The practical question is simple: can the team absorb the next project, sprint, client request, or backlog item with the people and skills already available? Time tracking supplies the work history and current allocation data that turn that question into a planning decision.
A useful capacity view starts with each person's normal working capacity, assigned work, location or time zone, and planned time off. For example, a product designer with 30 standard hours per week and 22 assigned hours has 8 hours left before new commitments create pressure. That remaining capacity changes when vacations, project deadlines, or urgent support work enter the plan.
Capacity planning needs more than total hours. Track project, task, person, date, billable or non-billable status when relevant, and the work category that explains demand. Current assignments show today's load, while future project timelines, sales pipeline work, product releases, and deferred backlog items show upcoming demand.
For team profiles, keep standard work days and hours, location or time zone, planned time off, and role or skill coverage. Those fields help planners distinguish an available person from an available skill. A team can have spare hours and still lack the right developer, analyst, designer, or reviewer for the work scheduled next.
The core capacity gap is available resources minus resource demand. A positive variance means the team has enough capacity for the planned work. A negative variance points to a shortage that needs action, such as moving work, changing dates, hiring, contracting support, or lowering priority on less urgent items.
Scrum teams use the same principle before selecting sprint work. Developers need their past performance, upcoming capacity, and Definition of Done before they forecast a sprint. A team that ignores planned time off or recurring support work will select too much work, then treat the missed forecast as a delivery problem instead of a capacity planning error.
A one-off capacity check is enough when you need a quick view of this week's remaining hours. It works for a small team, a single project, or a short planning conversation where the inputs are current and easy to verify. The result should show assigned hours, remaining availability, overbooked people, unassigned people, and the demand gap.
A managed workflow becomes necessary when capacity decisions depend on live project work, timesheet approval, locked periods, reminders, and clean handoff to reports, budgets, billing, invoicing, or payroll review. Everhour Time Tracking supports timers and manual entries inside common project tools, then routes those hours into timesheets and reporting so capacity plans reflect work as it is actually logged.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Capacity planning needs standard capacity, assigned hours, actual tracked hours, planned time off, role or skill, and upcoming project demand. Total hours alone do not show whether the right person is available. A reliable plan connects work to people, projects, dates, and future commitments.
Teams commonly review capacity quarterly or before new projects. Teams with fast-changing workloads review monthly or weekly because assignments, backlog pressure, time off, and sales pipeline work change faster than a quarterly plan can absorb. The review cadence should match the speed of demand changes.
The most common mistake is treating every unassigned hour as usable capacity. Planned time off, recurring meetings, support work, review work, and skill mismatch reduce real availability. A planner should subtract already assigned workload from normal working capacity and then check whether the remaining hours fit the required role.
Yes, one time tracking process can support both goals if it records the right details. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Capacity reports can use the same accurate daily and weekly time data, with payroll records retained for the required periods.
Overtime signals that demand exceeded normal capacity, but it should not hide a staffing gap. Under the federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate. State rules, policies, or contracts can add requirements.
Everhour Time Tracking captures task and project hours through live timers or manual entries, including inside tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries feed timesheets, reporting, budgeting, invoicing, and payroll review, while approvals, locked periods, reminders, and timer rules keep the workflow controlled.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with columns, grouping, filters, date ranges, and exports. Managers can review allocated hours, project progress, labor costs, billable time, budget metrics, and team-hour patterns before assigning more work.
Track approved task and project time, then use Everhour Time Tracking to keep capacity plans aligned with timesheets, reports, budgets, billing, invoicing, and payroll review.
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