Everhour turns tracked time into reporting and billing workflows, while hourly billing still depends on clean client and rate data.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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You landed here to turn work time into a clean hourly billing record: client, project, task, billable status, rate, and notes. The useful output is a time log that can become an itemized invoice, a project report, or a client backup file. For hourly billing, total work time is less useful than billable time tied to the correct client and agreement.
Use the page to structure entries before invoicing, especially if one person switches between client calls, production work, internal admin, and scope review in the same day. A defensible entry answers three questions without extra explanation: who the work was for, which service was performed, and whether the engagement letter or statement of work makes that activity billable.
Billable hours are client-facing work that the agreement allows you to charge directly to the client. Track them separately from internal meetings, training, business development, HR tasks, invoicing, and other overhead. Hourly billed revenue uses a simple basis: billable hours × the agreed hourly rate for the role, task, or project. The time record must preserve enough detail to support that multiplication.
A billing-ready line can use this structure: client, project, task or service, work date, person or role, hours, agreed hourly rate, billable status, and notes. If a project uses different rates for strategy, production, and review, keep those entries separate. Combining roles hides the rate difference and forces manual cleanup before invoicing.
Billing increments turn raw time into invoice quantities. Many hourly workflows use standardized increments such as 0.1 hour or 15 minutes, and legal billing commonly uses tenths of an hour, where 0.1 hour equals 1 - 6 minutes. Pick the increment your client agreement permits, then apply it consistently. Changing rounding rules from one task to another makes invoices harder to review and defend.
The common hourly-billing mistake is recording every client-adjacent item as billable by default. Emails, calls, travel, meetings, and preparation time should be billed only when the engagement letter or statement of work allows it. Create separate labels for billable work, non-billable client support, and internal overhead. That split protects invoice accuracy and gives you utilization data without inflating client charges.
A one-off time log is enough when you need a short billing period, a small client backup file, or a quick invoice check before sending. It also works for a solo hourly project with one rate, one client, and a clear SOW. The workflow becomes fragile once entries come from several people, projects, billing rates, or approval steps.
In a managed workflow, tracked entries feed reports by client, project, member, task, billable time, costs, profit, and invoice status. Everhour Reporting supports custom columns, grouping, filters, date ranges, and CSV, Excel/XLSX, or PDF exports, so hourly billing records can move from weekly review into client billing or archive work without re-keying.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A complete entry should show the client, project, task or service, work date, person or role, billable status, hours, hourly rate, and a short note. Include the agreed rate only when the record feeds billing or profitability review. If several people bill different rates on the same project, separate their entries before preparing invoice lines.
Keep a separate category for non-billable work such as internal meetings, training, business development, administrative time, invoicing, and HR activities. Client-facing work belongs in the billable category only when the agreement allows it. The split keeps invoices cleaner and gives managers a usable view of utilization, since logged billable hours feed utilization rates.
The billing increment should match the client agreement or statement of work. Many hourly workflows use 0.1 hour or 15-minute increments for consistency. Legal billing commonly uses tenths of an hour, where 0.1 hour equals 1 - 6 minutes. A consistent increment prevents mismatched invoice lines and reduces arguments over small time entries.
Yes. Hourly billing often uses different agreed rates by contributor, role, task type, or project phase. Separate time totals for each rate before invoicing, since hourly billed revenue equals billable hours multiplied by the applicable hourly rate. A single blended total works only when the client agreement uses one blended rate.
Client billing records can support review, but they do not automatically satisfy every payroll need. Covered employers must keep accurate records for nonexempt workers under the FLSA; for employees covered by the FLSA minimum wage or overtime provisions, those records include hours worked each workday and total hours worked each workweek. Under the FLSA, covered nonexempt employees must receive overtime for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Everhour Reporting turns logged time into configurable billing-review reports with 45+ columns, metadata filters, grouping, date ranges, and conditional formatting. Teams can export CSV, Excel/XLSX, or PDF files or schedule recurring email reports to review billable time, invoice status, and project profitability.
Everhour Timesheets collect weekly project hours and working hours for manager review before billing or payroll. Managers can approve, reject, or partially approve submitted time, and submitted or approved entries stay locked unless the workflow sends them back for correction.
Review client work by task, project, member, billable time, invoice status, and profitability. Everhour Reporting gives teams configurable views and exports for cleaner hourly billing decisions.
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