Everhour turns tracked contractor hours into reports, while a clear template keeps billable work ready for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A contractor timesheet template helps you collect the hours, tasks, project names, billing status, and approval notes needed to support payment. For a contractor paid by the hour, the main job is simple: show which work happened, on which date, for which client or project, and at which rate. A useful template also separates billable and non-billable time so the invoice does not absorb internal admin work by accident.
Contractor records need careful labels because contractor billing and employee payroll are different workflows. If a worker is a covered nonexempt employee rather than an independent contractor, FLSA-covered employer records must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping form, but the method must be complete and accurate for covered nonexempt workers.
A practical contractor timesheet includes the contractor name, client, project, date, start and stop time or total hours, task description, billable status, hourly rate, approver, and submission date. U.S. billing fields normally use U.S. dollars. A line such as "March 5, 2026, website QA, 3.5 hours, billable, $75 per hour" gives the reviewer enough detail to approve the work or question it.
The template should also show the week covered by the submission. Federal overtime rules for covered nonexempt employees use a fixed 168-hour workweek, and hours cannot be averaged across two or more workweeks for FLSA overtime purposes. Contractor invoices do not automatically follow employee overtime rules, but a weekly structure still keeps approval, budget review, and client billing easier to audit.
The most common contractor timesheet mistake is treating total hours as enough detail. A weekly total of 32 hours does not tell the client which tasks consumed the budget, whether the work was billable, or whether the rate changed by project. Add short task notes and project names so the timesheet can support an invoice without a second round of messages.
A second mistake is using employee payroll language for independent contractor work. Keep the template neutral unless the worker classification and policy require more detail. If the person is a covered nonexempt employee, FLSA-covered employer records need daily hours worked and total weekly hours, and overtime pay applies after 40 hours in a workweek at at least 1.5 times the regular rate unless an exemption applies.
A free template is enough for a single contractor, a short project, or a client that only needs a weekly attachment. It works when you can trust manual entries, review is simple, and the invoice has only a few lines. Keep completed records available because employers must preserve payroll records for at least three years and basic time and earnings records for at least two years when those rules apply.
A managed workflow makes more sense when contractor hours feed budgets, invoices, payroll review, or client reporting every week. Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns, grouping, filters, exports, and scheduled email delivery. That gives managers one place to review contractor time by project, client, member, billable status, and invoice status.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each row should identify the date, project or client, task, hours, billable status, rate, and notes. Start and stop times are useful when the client requires them or when the record also supports employee timekeeping. A weekly total alone is too thin for billing review because it does not connect hours to specific work.
An hourly contractor timesheet should include the rate when the sheet supports invoicing or budget review. Fixed-fee contractors can still track hours without a rate to show effort, scope, and delivery progress. U.S. contractor billing fields normally use U.S. dollars unless the contract states another currency.
The same layout can support both groups only if the required fields match the worker category. For covered nonexempt employees under the FLSA, employer records must include hours worked each workday and total hours worked each workweek. Independent contractor billing records should avoid payroll assumptions unless the contract or policy requires those details.
Weekend contractor hours should be labeled by date and task like any other work. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law, policy, contract, or agreement applies. Contractor payment terms come from the contract.
Timesheets contain personal work data, so businesses should collect only the time information they need, keep it secure, and dispose of it securely. U.S. privacy duties are sectoral and state-dependent. California privacy rights extend to California residents who are employees or job applicants, and covered businesses may have CCPA duties for employee time-tracking data.
Everhour Reporting turns contractor time into customizable reports with 45+ columns, filters, grouping, and exports. A manager can review hours by client, project, member, billable time, labor costs, invoice status, and date range instead of rebuilding the same view from separate spreadsheets.
Everhour can run as a standalone tracker or inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Contractors can log time against the actual task or project, then those entries flow into one reporting layer for review.
Track contractor work once, then use Everhour Reporting to group, filter, export, and schedule the views that support billing, budgets, and client review.
14-day free trial · No credit card · Cancel anytime
