Everhour connects time tracking with budgets, billing, and reports for accounting firms managing client engagements.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Accounting firms need time records that identify the client, engagement, task, service line, staff member, date, duration, and billable status. A useful entry does more than say "tax work." It tells the billing partner that a senior associate spent 1.3 hours on ABC Manufacturing, 2025 corporate return, review corrections, billable, at the agreed role rate in USD.
The same structure also supports nonbillable administration, training, proposals, and internal meetings. Those hours matter for firms that manage by hours because utilization uses billed hours divided by total hours worked. Keeping total time visible helps partners see whether low billable volume reflects staffing, client mix, seasonality, or missing entries rather than guessing from invoices alone.
Start with the hierarchy the firm actually manages: client, engagement, task, and person. Add service line, billing status, rate type, and notes when they affect review or invoicing. Tax entries can separate preparation, review, corrections, and e-file steps. Bookkeeping or CAS entries can separate monthly close, reconciliation, payroll support, advisory call, and client follow-up.
Approved tracked hours should become the source for client invoices, work-in-progress review, budget-to-actual reporting, and profitability analysis. A sample line can read: ABC Manufacturing, monthly close, bank reconciliation, staff accountant, January 14, 2026, 1.8 hours, billable, $125 per hour, memo: cleared outstanding checks. That level of detail gives the reviewer enough context without turning time entry into a narrative assignment.
Time tracking still matters when the firm prices recurring CAS or advisory work on fixed fees. CPA.com and AICPA PCPS report that CAS practices are moving away from pure time-and-materials billing, while using fixed-fee strategies, standardized processes, and technology to support right pricing. Tracked time shows whether the fee matches the workload after onboarding, cleanup, client delays, or scope changes.
Benchmarks help only after entries are complete. The 2023 AICPA PCPS/CPA.com National MAP Survey collected fiscal-year 2022 results from 1,117 public accounting firms and reported 59.6% firmwide utilization and 99% realization. The same published analysis cautioned that very high realization can indicate rates set too low or time recorded incompletely, so the firm needs clean hours before interpreting the percentage.
A one-off weekly total works for a solo practitioner checking one client invoice or reconstructing a small project. It is enough when the reviewer only needs dates, hours, and a short work description. It breaks down when several staff members touch the same engagement, partners need live budget status, or payroll review requires daily and weekly totals for employees covered by the FLSA minimum wage or overtime provisions.
A managed workflow keeps time attached to the client, engagement, and task from the start. Everhour Project Budgeting can track hour-based or money-based budgets as people log work, send threshold alerts, and support recurring budget periods for ongoing client work. That setup gives firm leaders a live view of budget burn before approved time moves into billing or management reports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A complete entry should identify the client, engagement, task or phase, service line, staff member, date, duration, billable status, and billing rate or rate type. Add a short note when the entry supports an invoice review, scope discussion, or write-down decision. U.S. billing examples normally use USD for time-based rates.
Yes. CPA.com and AICPA PCPS describe CAS practices moving away from pure time-and-materials billing, but time data still supports pricing, staffing, resource allocation, and profitability management. Fixed fees need tracked effort to show whether monthly close work, advisory calls, cleanup, and client follow-up fit the package price.
For firms that manage by hours, utilization is billed hours divided by total hours worked. The 2023 AICPA PCPS/CPA.com National MAP Survey reported 59.6% firmwide utilization for participating public accounting firms. Firms use realization to judge whether recorded work is being recovered through pricing and billing, and the survey reported 99% realization. Very high realization can signal rates that are too low or time that staff failed to record.
Bundling a day into one vague entry, such as "client work," weakens billing review and profitability analysis. The reviewer cannot separate preparation from review, cleanup from advisory, or billable scope from internal rework. Split entries by engagement task and mark billable status at the time of entry, before memory fades.
As a federal baseline, the FLSA does not require a particular timekeeping form or system, but records for employees covered by its minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. Covered nonexempt employees receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. Retention periods are payroll records: three years; basic time and earnings records: two years.
Everhour Project Budgeting lets a firm set hour-based or money-based budgets for engagements, including recurring periods for ongoing client work. Admins can receive email alerts at 75%, 90%, 100%, or custom thresholds, so budget pressure appears while staff are still logging time.
Everhour Timesheets collect project hours and working hours by person for manager review. A manager can approve, reject, or partially approve submitted time, and submitted entries are locked unless withdrawn or rejected, keeping the billing review from changing after approval.
Use Everhour Project Budgeting to set time or money budgets for each engagement, receive threshold alerts, and keep client-level limits visible as staff log time, before overruns reach the invoice.
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