Everhour connects tracked client work to budgets and billing, while firms keep engagement records clean and usable.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
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Accounting firms need time records that show who worked, which client received the work, which engagement it belonged to, and which task or service line consumed the hours. A useful entry separates billable from non-billable work and applies the right staff role or billing rate before it reaches billing review.
A tax example should name the client, the return or review engagement, and the task, such as preparation, review, or corrections. A CAS entry should identify recurring bookkeeping, advisory, or close work. That structure lets managers compare tax, bookkeeping, CAS, advisory, and engagement work without rebuilding the record later.
Approved hours become more useful when they move from timesheets into invoices without manual re-entry. For time-and-billing work, the approved entry is the source record for the invoice line, the WIP review, and the payment conversation. Missing client, engagement, task, or billable-status data slows every step after approval.
Utilization and realization give firms a way to interpret those records. Utilization is billed hours divided by total hours worked. The 2023 AICPA PCPS/CPA.com National MAP Survey reported 59.6% firmwide utilization and 99% realization across 1,117 participating public accounting firms. Very high realization can also signal rates that are too low or time that staff under-record.
Fixed-fee CAS work still needs time tracking because time data shows whether the fee matches the effort. CPA.com and AICPA PCPS report that CAS practices are moving away from pure time-and-materials billing toward fixed-fee strategies. The tracked hours still guide pricing, staffing, resource allocation, and profitability management.
A good budget view compares estimated hours with actual hours while the engagement is still active. For recurring CAS work, the firm can see whether monthly close, reporting, advisory, and cleanup tasks stay inside the expected effort. Remote work, outsourcing, offshoring, and non-traditional staffing make that shared record more important because the work often happens across locations.
A simple weekly total can answer a narrow question, such as how much time a staff member spent on one client this week. It is enough for a quick internal check when the firm does not need approval, billing, budget comparison, or a retained record by engagement and task.
A managed workflow fits when tracked time feeds invoices, payroll review, utilization, realization, WIP, and client profitability. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, budget alerts, and client-level budgets, so accounting firms can connect ongoing engagement work to budget control instead of treating time as a one-off total.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Each entry should identify the client, engagement, task, service line, billable status, person, date, and hours worked. That structure supports billing, WIP review, utilization, realization, and profitability analysis. Staff role or billing rate also matters when the firm bills time-and-materials work or compares effort across levels.
Billable time usually belongs to client-facing tax, bookkeeping, CAS, advisory, engagement, review, correction, and deliverable work. Internal admin, training, business development, and firm management usually sit outside client billable time unless a client agreement says otherwise. The billing policy should define edge cases before staff submit time.
Fixed-fee CAS work still consumes staff capacity, so time records show whether the fixed price covers the actual effort. Firms use those records to adjust future pricing, assign staff, standardize recurring work, and spot clients whose monthly work expands beyond the agreed scope.
High realization does not prove the rate is right by itself. The 2023 AICPA PCPS/CPA.com National MAP Survey reported 99% realization for participating firms, and the same reporting cautioned that very high realization can indicate rates are too low or time is being under-recorded.
Accounting firms with employees covered by the FLSA minimum wage or overtime provisions need records that show daily hours worked and total hours worked for each workweek. For covered nonexempt employees, federal overtime applies after 40 hours in a fixed 168-hour workweek and must be paid at not less than 1.5 times the regular rate.
Everhour Project Budgeting lets firms set hour-based or money-based budgets for client work, including recurring budget periods and client-level budgets across multiple projects. Budget alerts at defined thresholds help managers act before a tax, CAS, or advisory engagement overruns its planned effort.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with columns for client, project, member, billable time, labor costs, profit, invoice status, and budget metrics. Firms can export reports to CSV, Excel/XLSX, or PDF for partner review or client files.
Track engagement hours against budgets, review overruns early, and keep recurring client work visible. Everhour Project Budgeting gives accounting firms budget control tied to real tracked time.
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