Everhour connects employee time tracking with budgeting and billing, while Japan's labor rules require careful daily work records.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Japanese employers must ascertain each worker's working-hour status under the Industrial Safety and Health Act. The law does not require one specific time-tracking software system, so the practical job is to choose a workflow that records who worked, on which day, for how long, and under which project or work category.
The Industrial Safety and Health Regulations point to time cards, computer-use records, or other objective and appropriate methods, with records preserved for three years. A good app should support daily entries, corrections with a traceable reason, and manager review before the data reaches payroll, client billing, or internal cost reports.
Employee time records in Japan should separate regular working time, overtime, day-off work, late-night work, breaks, leave, and project or client allocation. Japan's standard working-hours limit is 8 hours per day and 40 hours per week, excluding break time, so daily totals and weekly totals both matter.
Payroll-facing records also need wage-period alignment. Employers must prepare a wage ledger for each workplace and enter wage-calculation information, wage amounts, and other required particulars without delay each time wages are paid. Yen-denominated outputs keep payroll review, client billing, and accounting handoff consistent with Japanese wage and payment records.
Overtime in Japan needs more than a total number of extra hours. An employer may extend working hours or require work on days off only with a written Article 36 agreement made with the majority union or majority representative and filed with the relevant government agency.
The ordinary Article 36 overtime limit is 45 hours per month and 360 hours per year. For extraordinary workload increases, overtime and holiday work must stay below 100 hours in a month, the rolling monthly average must not exceed 80 hours, annual overtime is capped at 720 hours, and months above 45 hours are limited to six per year.
A simple app is enough when you need daily attendance, project time, break records, and a clean export for a small team. It works best when managers review entries often, employees correct missing time quickly, and payroll already has a separate process for wage calculations and statutory review.
A managed workflow becomes necessary when tracked hours affect budgets, client billing, approvals, and recurring project limits. Everhour Project Budgeting supports hour-based and money-based budgets, recurring periods, budget alerts, budget protection, expense inclusion controls, multiple billing methods, and client-level budgets, so time records can feed operational decisions instead of staying isolated in a spreadsheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Japan does not mandate one specific employee time tracking app. Employers must ascertain each worker's working-hour status under the Industrial Safety and Health Act, and the Industrial Safety and Health Regulations allow time cards, computer-use records, or other objective and appropriate methods. The recordkeeping method must be reliable enough to support daily working-hour review.
A Japan employee app should capture date, worker, start time, end time, break time, actual working time, project or work category, overtime, day-off work, late-night work, leave, corrections, and manager approval. These fields support wage-period review and help separate the categories that affect payroll, billing, and labor record retention.
The app should show monthly and annual overtime totals before approval. Japan's ordinary Article 36 overtime limit is 45 hours per month and 360 hours per year, subject to lower limits for certain variable working-hour systems with periods over three months. Managers also need visibility into months above 45 hours and rolling monthly averages for extraordinary workload cases.
Records should identify covered overtime or day-off work subject to at least a 25% premium, overtime beyond 60 hours in a month subject to at least a 50% premium, and work between 10 p.m. and 5 a.m. subject to at least a 25% night premium. The app should keep these categories distinct before payroll calculation.
Employee time records that identify workers are personal data under Japan's Act on the Protection of Personal Information. Businesses handling personal information must specify the purpose of use and may not use that information beyond the stated purpose without advance consent unless a statutory exception applies. Security controls and employee supervision also apply.
Everhour Project Budgeting connects tracked hours to hour-based and money-based budgets, recurring budget periods, budget alerts, and budget protection. A Japan-based team can use those controls to compare approved employee time against client, project, or retainer limits before billing or internal cost review.
Everhour Timesheets let users submit weekly project hours or working hours for review, and managers can approve, reject, or partially approve submitted time. Submitted and approved time is protected from regular edits, which helps keep payroll, billing, and reporting records consistent after review.
Track approved employee hours against project and client budgets, then use Everhour Project Budgeting to manage recurring limits, alerts, and billing decisions with less manual reconciliation.
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