Everhour organizes project time and reporting, while Japan requires objective working-hour records and careful payroll review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize daily working time for employees, contractors, project teams, or client work in Japan. A useful record shows the worker, date, project or task, start and end times, breaks, total working time, and whether the time is billable, internal, overtime, night work, or holiday work. Payroll-facing outputs normally use Japanese yen amounts when time connects to rates, budgets, or invoices.
Japan requires employers to ascertain each worker's working-hour status under the Industrial Safety and Health Act. The Industrial Safety and Health Regulations point to time cards, computer-use records, or other objective and appropriate methods, and those records must be preserved for three years. The law does not require a particular time-tracking app, so the practical test is whether the record is complete, consistent, and usable during payroll or labor review.
A Japan-ready time entry needs more than a daily total. Track the person, workplace or team, work date, actual working time excluding break time, project, task, client, approval status, and notes for corrections. Employers must also prepare a wage ledger for each workplace and enter wage-calculation information and wage amounts without delay each time wages are paid.
Standard working hours in Japan are 8 hours per day and 40 hours per week, excluding break time. Overtime and work on days off generally require a written Article 36 agreement with the majority union or majority representative, filed with the relevant government agency. Time records should therefore make overtime visible by day, week, month, and approval period instead of leaving managers to reconstruct totals at payroll close.
Time tracking in Japan also creates personal data. Under Japan's Act on the Protection of Personal Information, businesses handling personal information must specify the purpose of use and must not use personal information beyond that purpose without advance consent unless a statutory exception applies. A time-tracking policy should name the business purpose, such as payroll, billing, attendance, budget control, or workload planning.
Monitoring-adjacent data needs stricter judgment than ordinary time entry. Employee time records that identify workers are personal data, so businesses must take necessary and appropriate security measures and supervise employees who handle that data. A clean setup limits collection to fields needed for the stated purpose, controls admin access, avoids unnecessary surveillance data, and preserves the records required for labor and wage review.
A free one-off time tool is enough when you need a weekly total, a client backup sheet, or a quick export for a small project. It starts to fail when managers need Article 36 overtime visibility, monthly overtime review, approval history, project profitability, or repeatable payroll handoff. Japan's ordinary Article 36 overtime limit is 45 hours per month and 360 hours per year, so monthly visibility matters.
Everhour fits the managed workflow stage: tracked time flows into customizable reports with 45+ columns, filters, grouping, date ranges, and exports in CSV, Excel/XLSX, or PDF. Teams can review Team Hours and custom reports for overtime visibility, then use scheduled report delivery for recurring payroll, billing, or management review without rebuilding the same spreadsheet every pay period.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Japan does not mandate a specific software product for working-hour records. Employers must ascertain each worker's working-hour status under the Industrial Safety and Health Act, and the Industrial Safety and Health Regulations allow time cards, computer-use records, or other objective and appropriate methods. The chosen method must produce reliable records and preserve them for three years.
A practical record should include worker, date, start time, end time, break time, actual working time, project or task, approval status, and corrections. Payroll review also needs enough detail to support wage-calculation information, because employers must prepare a wage ledger for each workplace and update required wage particulars each time wages are paid.
Monthly totals alone miss the controls Japan requires for overtime review. Standard working hours are 8 hours per day and 40 hours per week, excluding break time, and overtime generally needs a filed Article 36 agreement. Records should show daily, weekly, and monthly totals so managers can review ordinary limits and special overtime caps before payroll closes.
Working-hour status records under the Industrial Safety and Health Regulations must be preserved for three years. The Labor Standards Act states a five-year retention period for worker rosters, wage ledgers, and important labor-relations documents, but a transitional provision currently deems that period to be three years until otherwise provided by law.
A time-tracking setup can collect personal data only within the stated purpose of use under Japan's Act on the Protection of Personal Information, unless advance consent or a statutory exception applies. Businesses also need necessary and appropriate security measures and supervision for employees who handle the data. Collect the work-time data needed for payroll, billing, or management review, and avoid unnecessary monitoring fields.
Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns, filters, grouping, date ranges, and exports in CSV, Excel/XLSX, or PDF. Teams can use Team Hours and custom reports to review overtime visibility before payroll, billing, or management handoff.
Everhour embeds time tracking inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Team members can start timers or add manual entries against tasks, so project work creates usable time records without switching to a separate spreadsheet.
Track approved hours, review overtime visibility, and export recurring reports with Everhour Reporting, so Japan-based teams keep project, payroll, and billing review connected.
14-day free trial · No credit card · Cancel anytime
