Everhour connects entertainment time records to reporting, billing, and approvals when weekly production hours need structure.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
An entertainment timesheet gives production offices, crew leads, and payroll reviewers a clear record of work by person, day, project, and role. Use it to capture call time, wrap time, meal-related notes if your policy requires them, billable client work, non-billable production time, and weekly totals. For U.S. wage-and-hour records, covered employers must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek.
The timesheet should support the practical rhythm of production work: changing locations, split responsibilities, late wrap times, and multiple projects in the same week. A clean record shows who worked, which job or client the time belongs to, whether the time is billable, and who approved it. A crowded note field cannot replace daily start and stop details when payroll, billing, or audit review needs a defensible record.
A useful entertainment timesheet includes the worker name, date, project, client, role, work location or unit if needed, start time, stop time, break time, total daily hours, billable status, rate field, notes, and approval status. U.S. rate fields normally use U.S. dollars. The weekly view should show total hours for the workweek, because the federal overtime baseline for covered nonexempt employees is weekly.
The FLSA defines a workweek as a fixed, regularly recurring period of seven consecutive 24-hour periods. Hours cannot be averaged across two or more workweeks for federal overtime purposes. A crew member with 46 hours in one workweek has 6 hours above the federal 40-hour threshold if the worker is covered and nonexempt. Saturday, Sunday, holiday, or regular rest-day work does not create federal overtime premium pay by itself unless weekly overtime applies or another law, policy, contract, or agreement requires it.
Entertainment work often creates messy time records because people reconstruct the week after the shoot, switch between projects, or enter a single weekly total. That creates weak payroll and billing support. Daily entries matter because covered employer records for FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek for covered nonexempt employees.
Approval timing also matters. A timesheet submitted after payroll closes forces corrections, delayed billing, or manual adjustments. Keep a consistent cutoff, require a reviewer, and preserve the original record. Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily time cards or sheets, for at least two years. State wage, overtime, privacy, and employee-monitoring rules can add obligations beyond the federal baseline.
A free timesheet is enough for a short job, a single freelancer invoice, or a small production where one person reviews every entry. It gives you a finished weekly record without installing a larger system. It stops being enough when crew hours span multiple clients, managers need approvals, finance needs exports, or producers need to see labor against project budgets before the week closes.
A managed workflow turns the timesheet into a source of reporting instead of a static file. Everhour Reporting can group time by member, task, project, client, billable status, costs, invoice status, budget metrics, and integration fields, with 45+ report columns. Teams can filter records, export CSV, Excel/XLSX, or PDF files, and schedule recurring reports for payroll, billing, profitability, or production review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
An entertainment timesheet should show the worker, date, project, client, role, start time, stop time, break time, total daily hours, weekly total, billable status, notes, and approval status. U.S. payroll and billing fields normally use U.S. dollars. Covered employers subject to FLSA minimum wage or overtime provisions need daily hours worked and total hours worked each workweek for covered nonexempt employees.
A weekly total alone is weak for U.S. covered nonexempt employee records because employer records must include hours worked each workday and total hours worked each workweek. Daily entries also make production review easier because managers can spot late wraps, missing breaks, project switches, and billing notes before payroll or client invoicing starts.
The FLSA does not require overtime premium pay solely because covered nonexempt employees work on Saturday, Sunday, a holiday, or a regular rest day. The federal baseline requires overtime after 40 hours worked in a fixed 168-hour workweek at not less than one and one-half times the regular rate. State law, union agreements, contracts, or company policy can require more.
The biggest cleanup comes from reconstructed time after the workweek ends. People forget exact start times, split project work, and break details. A better process captures daily hours as work happens, requires a weekly review, and locks the approved record before payroll or billing uses it. That keeps corrections visible instead of burying them in revised spreadsheets.
Employers must preserve payroll records for at least three years and basic time and earnings records, including daily start and stop time cards or sheets, for at least two years. State rules, contracts, and production policies can require longer retention. Keep the approved version, supporting edits, and export files together so payroll, billing, and compliance reviews use the same record.
Everhour Reporting turns logged time into configurable reports with 45+ columns, including task, project, client, member, billable time, labor costs, invoice status, and budget metrics. Production teams can group and filter records, then export CSV, Excel/XLSX, or PDF files for payroll review, client billing, or archive needs.
Everhour can embed time tracking controls inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Crew coordinators and managers can track time against existing tasks or projects, then keep the logged hours flowing into one reporting layer for review.
Track approved entertainment hours by project, client, member, and billable status, then export structured reports with Everhour Reporting for payroll, billing, and production review.
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